Administrative Assistant II (President's Office)

Welcome to Career Opportunities at Lindenwood University.

PLEASE READ: For all applications, please include your resume and cover letter. You may skip the “Quick Apply” page by simply clicking “Next” at the bottom of the page. When you arrive at the “Experience” page, you may upload all desired documents using the upload box labeled “Resume/CV.” This is the appropriate box to upload all documents.

Benefits of Being a Lindenwood Employee:

• Upon hire, employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only).
• Tuition discounts for doctoral programs (employee only).
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1).
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.   
• Professional development opportunities through the Lindenwood Learning Academy.

JOB TITLE SUMMARY

Job Title:  Administrative Assistant II (President's Office)

Division:  Varies 

Evaluation Group:  Staff

FLSA Status:  Non-Exempt

Reports To:   Executive Assistant to the President

Positions Supervised:  N/A

Review of applications will begin on June 2 and will continue until the position is filled. The anticipated start date for the successful candidate is June 20 or later.

Job Summary

The administrative assistant II provides high-level administrative support to a university vice president by conducting research, producing reports, handling data requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. This position also provides training and assistance to departmental staff.

Essential Job Functions and Performance Indicators

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

• Performs data aggregation and analysis to create (format, edit and proofread) documents and reports
• Schedules and organizes complex activities such as meetings, travel, conferences, catering and departmental events
• Answers phones, responds to email, forwards messages and confirms appointments
• Maintains filing systems and utilizes basic word processing, database and spreadsheet skills
• Handles confidential and nonrecurring information
• Works independently and with a team on special nonrecurring and ongoing projects
• Maintains appropriate office supply inventory
• Assists in management of the departmental budget
• Takes initiative in conducting research projects
• Greets visitors and determines whether they should be given access to specific individuals

Service Excellence

• Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence
• Models, supports and holds others accountable to the university’s values – integrity, dedication, excellence, creativity and teamwork

Communication, Teamwork and Collaboration

• Acts as a liaison with other departments and outside agencies
• Explains departmental policies when necessary

Job may require other duties as assigned.

Required Qualifications – An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position.

• Bachelor’s degree
• Minimum of two years’ related work experience

Knowledge, Skills and Abilities – May be representative,