Senior Associate, Accounts Payable & Accounting

Team Rubicon (TR) is seeking a Senior Associates, Accounts Payable & Accounting to join TR's Finance & Accounting team! The Senior Associate, Accounts Payable & Accounting will provide supervision over the accounts payable (A/P) process, preparation of journal entries, balance sheet reconciliations, and special projects as needed. This position will require working knowledge and experience with accounts payable (A/P), general ledger (G/L) functions, and ERP systems. The Senior Associate, Accounts Payable & Accounting will be responsible for performing a variety of accounting, financial reporting, and finance-operation support functions.  

Every day will be a challenge, but every month brings new opportunities for an organization that is quickly becoming a household name in disaster response. This position reports to TR’s Deputy Director, Accounting & Auditing and is hybrid based 2-3 days out of our Los Angeles Headquarters (LAHQ) in Los Angeles, CA.  

Duties:

• Manage Accounts Payable day-to-day operations and develop a weekly plan to process checks, ACH, wire payments, etc.
• Ensure invoice coding is correct for the required dimensions: General Ledger (GL) account number, department, cost center, location, etc.
• Work with department heads to secure timely approval of invoices.
• Reconcile vendor statements and resolve differences.
• Take a lead role with month-end, quarter-end and year-end close processes; prepare and enter journal entries for month-end close.
• Develop and implement new procedures and features to enhance the Accounts Payable workflow.
• Ensure proper internal controls over Accounts Payable are in place, improve as needed.
• Perform monthly review of the accounts payable vendor aging and investigate open items.
• Manage the expense reporting system, ensuring Greyshirt volunteers and Team Rubicon (TR) staff are set up in the system and trained in its use.
• Review all expense reports (credit card, debit card and reimbursables) for timely reporting and proper coding.
• Ensure all vendors have W9s on file and annually issue 1099s to all appropriate vendors and contractors.

Education and Background:

• Bachelor’s degree in Accounting or Business, or equivalent experience preferred but not required
• 2-3 years Accounts Payable (AP) & general accounting experience required
• Experience with managing expense reporting, travel, and invoice management required
• Experience with accounting software such as Microsoft Business Central or other ERP systems
• Previous 1099 experience using current IRS guidelines required
• Strong knowledge of computer software applications such as Microsoft Office Suite (Word/Excel/PowerPoint)
• Ability to apply Excel VLOOKUP/pivot tables to help summarize and analyze data
• Strong written and verbal communication skills to effectively communicate with different stakeholders, including management, staff, and volunteers

Special Requirements: 

• This is a full-time; HYBRID position based in Los Angeles, CA and provides a flexible & non-traditional work schedule (relocation expenses not provided)

Job Type: 

• Full-time; salary, exempt

Pay Range:  

• $51,262.40 - $87,379.20 per year

Cultural Values:  

• Mission First, Greyshirts Always: Anyone joining TR must understand that our mission to provide disaster response comes first 
• Step Into The Arena: TR needs leaders who aren’t afraid to dare to be great 
• Everyone Has A Role Know It: Ability to successfully navigate a fast-paced, high-growth environment and solve problems in the face of ambiguity 
• GSD: We are entrepreneurial, resourceful, and determined no matter how chaotic the situation 
• Change Your Socks: We take care of ourselves and each other so we are best equipped to serve those in greatest need 
• Adults Only: Every team member is an adult until proven otherwise 
• Your Mother’s A Donor: Every leader must be committed to fiduciary responsibility, transparency, and financial stewardship 

Perks of the Team:  

• Flexible Unlimited Paid Time Off
• Generous holiday schedule (including a paid week off between winter holida