Events & Conference Program Operations Manager

ABOUT US:

 

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions. 

 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

 

Find out more about life at Alter Domus at careers.alterdomus.com  

 

JOB DESCRIPTION:

The Conference Program & Events Operations Managers lead the planning, and execution of a dynamic portfolio of more than 25 annual third-party conferences and proprietary events regionally (NA and EMEA & APAC). Our proprietary events range from small, curated executive dinners and private roundtables to large-scale one-day conferences and multi-day retreats.

 

This role is responsible for ensuring operational excellence, consistent brand experience, and programmatic quality across all events. The Manager oversees program development, speaker and partner coordination (when relevant), logistics, vendor partnerships, social media promotion, budgeting, and onsite execution while managing multiple timelines simultaneously.

 

The ideal candidate thrives in high-volume environments, is both strategic and detail-oriented, and can seamlessly shift between managing intimate gatherings and large, high-visibility events.

 

You will partner closely with our commercial leadership to define, implement, and measure the success of our program, ensuring alignment with our commercial objectives and tracking return on investment.

 

Your Role:

Portfolio & Program Leadership

• Manage a comprehensive regional portfolio of 25+ third-party conferences and proprietary events annually
• Develop scalable systems, templates, and processes to ensure consistency and efficiency across event types
• Partner with internal leadership to define event objectives, themes, target audiences, and success metrics
• Oversee program design for proprietary events, including agenda development, speaker identification, and content flow
• Serve as internal lead for third-party conference participation, ensuring alignment with organizational priorities
• Maintain a master event calendar and manage overlapping production timelines

 

Proprietary Event Development (Dinners, Conferences & Retreats)

• Lead end-to-end execution of:
  • Executive dinners and private roundtables (10–30 guests)
  • One-day conferences (100–500+ attendees)
  • Multi-day retreats (50–250 attendees)
• Coordinate speaker recruitment, onboarding, and logistics
• Develop detailed run-of-show documents and production timelines
• Oversee venue sourcing, room setups, catering, AV, décor, signage, and attendee experience
• Manage VIP and speaker hospitality

 

Third-Party Conference Management

• Serve as primary liaison for third-party event organizers
• Coordinate speaking opportunities, sponsorship benefits, exhibitor logistics, and brand presence
• Manage internal stakeholders attending or participating in external events
• Ensure brand standards and messaging consistency

 

Operations & Logistics Management

• Build and manage detailed project plans for multiple concurrent events
• Oversee registration platforms and attendee communications
• Manage vendor sourcing, negotiation, and contract execution
• Supervise onsite event operations and troubleshoot in real time
• Coordinate staff, contractors, and volunteers across events

 

Budget & Financial Oversight

• Develop and manage individual event budgets and aggregate portfol