Accounts Payable Associate (NY / Onsite)

Started in 2016, FreedomCare is a Healthcare company that is innovating and revolutionizing the way home care is delivered. We bring dignity and support to patients needing care in their homes and to the caregivers who care for them. We’re the largest consumer-directed home care agency in NY State, and are continually expanding our areas of focus including operations in other states and tech-based innovations.  

We pride ourselves on our values which drive the level of care that we deliver to our patients:

• Here For You (An attitude of service, empathy, and availability)
• Own It (Drive and ownership)
• Do the Right Thing (High integrity)
• Be Positive (Great attitude and a can-do positive approach to challenges)

Join our team and make a positive impact on the lives of others! We are looking for a Accounts Payable Associate for our Accounting team.

This is a onsite role that requires a regularly scheduled commute/travel to our main office in Lake Success, NY.

Position Overview:

Under close supervision this role will process invoices ensuring accurate data verification, and adherence to approval workflows. It includes overseeing AP inbox activities, preparing invoices for payment review, and maintaining vendor relationships.  

The position also contributes to month-end close processes, process improvement, compliance with accounting policies, and reporting on AP metrics. 

Responsibilities: 

• Invoice Processing: Oversee the end-to-end management of invoice processing, ensuring accuracy in data verification, general ledger (GL) and dimension categorization, and adherence to the approval workflow.  
• AP Inbox Management: Collaborate closely with other Accounting Associates to ensure the timely and accurate handling of all activities within the Accounts Payable (AP) inbox and related databases, maintaining high standards of efficiency and precision. 
• Payment Review Preparation: Facilitate the accurate and timely preparation of invoices for payment review, ensuring compliance with established payment terms and company policies. 
• Vendor Management: Cultivate and sustain strong vendor relationships, addressing and resolving issues or discrepancies professionally and promptly. Maintain consistent and professional communication with vendors. 
• Month-End Close: Contribute to the month-end close process by reconciling the accounts payable sub-ledger with the general ledger and preparing necessary accruals. 
• Process Improvement: Regularly assess and refine AP processes and procedures, identifying opportunities for enhancements and implementing best practices to optimize workflows and boost efficiency. 
• Compliance: Ensure adherence to internal controls, accounting policies, and regulatory requirements related to accounts payable. Engage in quarterly and annual compliance activities, including 1099 reporting. 
• Reporting: Generate and present regular reports on AP metrics, such as aging reports, general ledger details, and vendor performance analysis. 

Ideal Candidates Will Possess: 

• Experience: Demonstrated expertise in accounts payable or a similar accounting role - 3+ years required. 
• Education: Associate degree preferred, though relevant work experience is highly valued. 
• Knowledge: In-depth understanding of accounting principles and practices, particularly accounts payable processes and procedures. 
• Technical Skills: Experience with cloud accounting systems preferred, including ERP platforms, QuickBooks Online, or other cloud-based accounting solutions. 
• Attention to Detail: Exceptional accuracy and attention to detail, with the ability to manage multiple priorities and meet deadlines in a dynamic environment. 
• Communication: Strong communication and inter