Jobs and Careers

Accounting Coordinator

UKRemotefull_timeVerifiedPosted 25 Sept 2025

About the role

This is a remote position.

SUMMARY
The Accounting Coordinator will provide essential support to our finance and operations team. They will also be responsible for ensuring the accuracy of financial transactions, maintaining client accounts, and assisting with billing processes. This role is critical to the smooth functioning of our financial operations and offers a clear pathway for growth into a Staff Accountant position as the company expands.

Ideal candidates will have a solid foundation in accounting principles and a familiarity with the financial workflows typical of a Managed Service Provider (MSP), including recurring services, Microsoft licensing, and project-based billing.

JOB RESPONSIBILITIES

Accounts Receivable:

Generate and distribute client invoices for Managed Services, Microsoft licensing, and project work.
Monitor accounts receivable aging and assist with collection activities.
Accurately apply customer payments within QuickBooks Online and perform reconciliations.
Address client billing inquiries and escalate disputes as needed.

Accounts Payable:

Process vendor invoices related to software, hardware, and service procurement.
Assist with payment scheduling and reconcile vendor statements.
Maintain accurate records of recurring contracts to ensure timely renewals and payments.

General Accounting:

Maintain data integrity by reconciling entries between our Line of Business Application and QuickBooks Online.
Prepare supporting documentation for annual audits and compliance reviews.
Support the monthly closing process by reconciling bank and credit card accounts.
Assist with the preparation of state sales tax filings for relevant jurisdictions.

Administrative Support:

Maintain organized electronic filing systems in SharePoint/OneDrive.
Support financial reporting and KPI tracking initiatives.
Assist with HR and payroll data entry in ADP, as required.
Collaborate with the Chief of Staff to document and improve financial processes.

QUALIFICATIONS

Minimum of 3 years of experience in accounting, bookkeeping, or financial operations.
Demonstrated proficiency with QuickBooks Online and Microsoft Excel.
Previous accounting experience within a Managed Service Provider (MSP) or technology company.
Familiarity with Autotask PSA or similar Professional Services Automation software.
Experience with multi-state sales tax reporting and compliance.
Knowledge of ADP TotalSource or comparable HR/payroll platforms.
Exceptional attention to detail, organizational skills, and a commitment to accuracy.
Strong interpersonal skills with the ability to communicate effectively with team members and clients.
Proven ability to work collaboratively in a team-oriented environment.
Process-oriented with the ability to follow standard operating procedures (SOPs).
Adaptable and able to manage priorities in a dynamic, growing company.
Demonstrates a high level of discretion and confidentiality with sensitive financial information.