Assistant, Accounting

Overview

This position is responsible for the processing of accounts payable invoices and credit memos, confirming the scanning of invoices company wide, and other administrative duties.

Responsibilities

Primary responsibilities include (but not limited to):

• Input all purchase order (PO) invoices into financial system
• Investigate any PO issues and work for resolution with purchasing department and end users (materials not received, prices, freight, quantities, and discounts, etc.)
• Input all non-PO invoices and check requests into financial system
• Communicate with vendors, administrators, job leads, and managers concerning invoice issues
• Identify all non-PO invoices and credit memos to be entered in Navision
• Review invoices for items that look unusual (i.e., late charges, freight)
• Check all invoices for appropriate sales/use tax
• Investigate and resolve any service issues related to invoices
• Check all invoices for appropriate 1099 coding
• Review monthly statements to account for outstanding invoices
• Open, sort, and date-stamp mail
• Work alongside Administrators to resolve problems, as needed
• Ensure emailed invoices are attached electronically
• Review all payment requests for proper approval
• Manage the distribution of manual check stock
• Test new software and/or new processes, as needed
• Run rejected invoice report monthly
• Other duties as assigned

Qualifications

Minimum:

• High school diploma or GED
• 3+ years of accounts payable experience
• Ability to process a high volume of invoices monthly
• Ability to work independently
• Strong attention to detail
• Ability to prioritize tasks and meet deadlines
• Strong written and verbal communication skills
• Strong interpersonal skills
• Ability to work and collaborate in a team environment
• Ability to adapt to change quickly
• Microsoft Excel experience
• Accounting/bookkeeping knowledge
• Experience in appropriately handling confidential/privileged data

 

Preferred:

• Accounting degree or related coursework
• Experience using F&A software
• Experience working with all levels of an organization within a corporate setting
• Experience in a fast-paced, adaptable work environment