ADMINISTRATIVE ASSISTANT II - 80080656

Requisition No: 840367 

Agency: Juvenile Justice

Working Title: ADMINISTRATIVE ASSISTANT II - 80080656

 Pay Plan: Career Service

Position Number: 80080656 

Salary:  $1,680.00 bi-weekly 

Posting Closing Date: 11/06/2024 

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The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION AND CONTACT INFORMATION:

Position Location: Alexander Building, 2020 Capital Circle SE, Tallahassee, FL 32399

Starting Salary: $1,680.00 Bi-Weekly (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

Contact Person: Alnysa Bisbee (850) 717-2764, alnysa.bisbee@fldjj.gov

DESCRIPTION:  

The Bureau of General Services is seeking an Administrative Assistant II. This is a highly responsible position providing administrative support to the Bureau Chief of General Services and the unit managers.  

DUTIES & RESPONSIBILITIES:

Provides administrative support to the Bureau Chief who supervises thirty-three employees.

Conducts daily administrative functions including: copying, faxing, organizing, and maintaining records.

Prepares reports and correspondence using Microsoft Word & Excel.

Creates and maintains purchase orders for the bureau pertaining to daily operations. Reconciles invoices using the MyFloridaMarketPlace System, and P-Card invoices using Works.

Coordinates, schedules and set up conferences and meetings for the chief.

Maintains and reconciles the budget for the bureau.

Serves as the HR liaison for the bureau, which includes coordinating all personnel actions for the section.

Assists supervisors and staff with coordinating travel arrangements. Creates travel documents using the Statewide Travel Management System (STMS).

Assists section supervisors and all other staff with special projects.

Performs other related duties as required.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

Ability to collect data relating to administrative functions such as human resources, purchasing or report writing

Ability to prepare correspondence and administrative reports

Ability to understand and apply applicable rules, regulations, policies and procedures

Ability to work independently

Ability to prepare PowerPoint presentations.

Ability to handle confidential information

Ability to plan, organize and coordinate work assignments

Ability to communicate effectively

Ability to establish and maintain effective working relationships with others

Knowledge of administrative principles and practices

Knowledge of office procedures and practices

Knowledge of the principles and techniques of effective communication

PREFERRED QUALIFICATIONS:

An associate's degree from an accredited college or university and three years of administrative experience. Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

Experience with creating and maintaining reports in Microsoft Excel.

Experience in creating executive correspondence in Microsoft word.

Experience with creating purchase requisitions in MyFloridaMarketPlace.

ADDITIONAL PREFERENCE MAY BE GIVEN TO CANDIDATES WITH:

Experience with MyFloridaMarketPlace (MFMP).

Experience with state travel procedures and creating travel authorizations and reimbursements using the Statewide Travel Management System (STMS).

Experience with reconciling P-Card Transactions using the Works system.

Experience as a HR liaison, or assisting with personnel related tasks such as: creating advertisements, scheduling interviews, submitting new hire packets,

and timekeeper duties.

SPECIAL NOTES:

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local and national) and pre-employment drug

screening for direct care positions. 

DJJ participates in E-Verify (Employment Eligibility). 

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida res