Sample Analyst - Seasonal

Key Responsibilities

• Collaborates with cross-functional partners on all activities pre-PO, production, shipment, receipt, and distribution to meet on time performance.
• Coordinates and leads meetings and communication with cross functional partners to gain alignment on sample needs, direction, and key deadlines for hand offs.
• Compiles and verifies data from various sources to create sample buy file to meet all sample requirements.
• Issues and maintains all purchase orders/work orders to execute seasonal sample needs.
• Creates domestic sample production schedule, art flow plan, coordinates capacity, and monitors execution to meet calendar deadlines.
• Reviews available blank inventory at DC/vendors, coordinates necessary transfers and/or purchase orders to fulfill domestic sample/work order demand.
• Issues work orders/purchase orders to produce, tracks to completion and distribution.
• Liaison between Fanatics’ offshore offices and Tampa to troubleshoot issues; missing documents, information, verify substitutions/mitigation plans, etc. to execute on time sample production.
• Rigorously maintains all sample data in seasonal buy file, applicable documents, database, and systems including detailed recording of changes in date-logged notes.
• Performs regular audits to ensure data integrity / data validity.
• Communicates priorities, key dates to meet calendar deadlines, follows up to ensure deadlines are met, alerts necessary parties of potential delays / issues / revisions, analyzes reasons / severity of delays, and offers options / strategies to minimize impact.
• Executes sales order entry process and ensures accuracy of data, performs audits, and troubleshoots entry errors prior to releasing orders for distribution, creates ship to numbers as needed for distribution.
• Works closely with the Distribution Center to communicate seasonal sample volume, distribution timelines, priorities, and continuously troubleshoot sales order distribution issues.
• Compiles, records, and distributes reports / data analysis for departmental meetings including weekly sample metrics and seasonal recaps to sales force.
• Executes special projects/ad hoc requests to drive business results.
• Coordinates sample needs for sales meetings / trade shows by confirming samples / supplies / prep needed, logistics, and distribution details.
• Performs regular system cleanup of any past due PO’s/WO’s/SO’s
• Collaborates with department peers to build presentations for leadership meetings.
• Reconciles, codes, logs, and approves invoices to ensure timely payment.
• Develops and maintains SOP documentation.
• Develop training documentation and lead training sessions to support the current and new team members ensuring standardized onboarding experience

Key Requirements:

• College degree preferred.
• Years of related professional experience:  4 years+
• Intermediate PC skills
  • MS Office Suite with a strong emphasis on Excel and Powerpoint
  • Data query tools (Ex. MicroStrategy, Access)
• Must be a strategic thinker and able to see the big picture.
• Ability to manage multiple deadlines and tasks in a fast-paced environment. Strong sense of urgency and intuitive sense of priorities & accuracy, with a creative approach to problem solving.
• Ability to resolve problems, either independently or by coordinating with management.
• Strong interpersonal skills, including ability to effectively collaborate cross functionally.
• Supports process, system enhancements and offers ideas / solutions to create efficiencies.
• Prioritizes and schedules workload to meet deadlines.
• Strong organizational, communication, follow-up, and presentation skills with attention to detail.
• Occasionally work from and/or commute between local offices including working in warehouse conditions without A/C.
• Ability to work outside standard office hours.
• Multi-lingual a plus.

Fanatics is building a leading global digital sports platform. The company ignites the passions of global sports fans and maximizes the presence and reach for hundreds of sports partners globally by offering innovative products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans, a global partner network with over 900 sports p