Administrative Assistant - Licensing

Job DetailsJob Location: CNSWFL Ford Street - Fort Myers, FL 33916Position Type: Full TimeEducation Level: High SchoolSalary Range: $20.41 Hourly 

Title


Administrative Assistant – LICENSING




State


Florida




Program


Children’s Network of Southwest Florida, LLC




Reports to


Licensing Supervisor




FLSA Status


Non-Exempt




Job Description

Statement


This job description will be reviewed periodically as duties and responsibilities change with business necessity.  Essential and marginal job functions are subject to modification.

Mission Statement

The Children’s Network of Southwest Florida is committed to working with the community to protect children and preserve families.

General Purpose of Job

Assist the Licensing and Fingerprint staff with correspondence, appointments, including internal and external schedules, and the daily administrative duties of the Licensing Department.  Support the Foster Care Recruitment and Retention and Fingerprint Programs by completing administrative functions and maintaining systems for tracking and reporting.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities

Monitor and track recruitment phone line and respond to inquiries.  Follow-up with licensing agencies as needed.
General administrative duties include filing, scanning, copying, and mailing for the foster care program.
Maintain computer tracking systems, including excel databases as they pertain to licensing unit.
Complete purchase orders and check requests.
Check in all initial, relicensing, and relocation packets from the licensing agencies. 
Request and copy archived files from DCF for homes reopening.
Prepare packets of information for licensing trainings and meetings.
Type agendas and take minutes at meetings.
Other duties may be assigned as special projects may be requested

Working HOurs

CNSWFL’s work week is Monday through Friday, 40 hours per week.  Your supervisor will advise you of your work hours; however, business office hours are 8:00 am to 5:00 pm.

Travel

Travel in and outside of Circuit 20 (Lee, Charlotte, Collier, and Hendry/Glades counties) is required.

Training

All employees must complete fifteen (15) hours of on-line or classroom Training on an annual basis.  If the employee is a Certified Child Welfare Professional, Training hours must total twenty (20) annually.

Supervisory Responsibilities

This position does not have supervisory responsibilities

Education and Experience

High school diploma or general education degree (GED) required, A.A. degree preferred; a minimum of three (3) years of previous administrative/secretarial experience and/or training, or equivalent combination of education and experience. 

Skills and Abilities

Must be able to operate standard modern office machinery, including fax, telephone, calculator, computer, scanner, printer, copier, and mail machine.  Minimum typing speed of 50 wpm; excellent word processing skills.  Must be competent with Microsoft Office Suite programs, including Word, Excel, Power Point, Access, Publisher, and Outlook.  Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling; excellent written and oral communication skills; effective listening skills; ability to work as a team member, and the ability to work in a multi-cultural environment.  Must possess excellent organizational skills and abide by the highest standards of confidentiality.

pre-employment requirements

Certificates, License, Registrations, backgrounds, drug screens, Etc.

Valid driver’s license required, with proof of insurance
Driver’s license check is a requirement
No special certification or registration is required for this position
Criminal background screening (fingerprinting) (Local Law Enforcement and FBI/FDLE)
Drug Screening is a requirement
Children’s Network participates in E-Verify

Other Requirements

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, other employees, and the general public.  Ability to speak effectively before groups of customers or employees.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common frac