Senior Administrative Assistant

JOB SUMMARY

Provides more advanced administrative support to a department or group that has one or more managers and multiple team members. Balances the priorities of department members to complete assigned tasks in order of importance or priority. Creates and maintains departmental organization charts and manpower counts. Writes and updates departmental SOPs. Tracks departmental assets and licenses.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides more advanced administrative support such as preparing confidential correspondence, detailed reports and presentations. Collects and compiles the necessary data to create reports and presentations. Prepares meeting materials and ensures enough copies for all participants.
• Creates and maintains departmental organization charts and manpower counts.
• Writes and updates departmental SOPs.
• Tracks departmental assets and licenses.
• Reviews and approves contractor invoices.
• Coordinates departmental charitable programs and holiday events.
• Assists department head with departmental floor plans and coordinates workspace moves.
• Orders displays and assists with other arrangements for industry or special events.
• Performs other duties as assigned.

QUALIFICATIONS

• Intermediate level of experience using Word, Excel and PowerPoint.
• Ability to collect and summarize data.
• Strong attention to detail.
• Strong organizational and time management skills.
• Ability to balance competing priorities.
• Ability to prioritize requests from various managers and other department/group members.
• Good written & oral communication skills and good presentation skills.
• Knowledge of the organization structure as a whole.

Salary $50,000-$63,000.

Benefits Summary

• Health, Dental, Vision, Prescription Drug plans 
• Life and Accidental Death & Dismemberment Insurance
• Flexible Spending Account
• Employee Assistance Program
• 401K with 4% company match
• Bonus Program
• Wellness Program
• Onsite Fitness Center (vary by location) 
• Tuition Reimbursement 
• Career Development and Ongoing Training
• Paid holidays and vacation 
• Cafeteria and food markets (vary by location) 
• Volunteer opportunities 
• Employee recognition (employee and milestone events)