Administrative Assistant

General Description of Position:
Ivy Tech Evansville is seeking an administrative assistant to provide secretarial and clerical support to the Chairs of the following schools: Public & Social Services, Information Technology, Business, Entrepreneurship & Innovation, and Arts, Science, and Education, as well as to the Program Chairs and faculty within each of these schools.

Major Responsibilities:

The Administrative/Faculty Support Assistant provides clerical support including:

• Word processing of tests, special projects, typing of miscellaneous forms, and copying.
• General communications including internal emails/memos to staff/faculty, answering telephone, answering student inquiries, coordination of appointments and contacts.
• Maintain “admitted, not registered” database and process daily data reports including welcome emails to these students.
• Assist the primary administrative assistant as needed with daily tasks and special projects.
• Assist dean/faculty as needed with daily tasks and special projects.
• Contact students via phone/email/text for course registration opportunities and other communications.
• Take and transcribe minutes of schools' and/or special meetings.
• Serve on committees and attend informational meetings as assigned. The above list of duties is not to be construed as an exhaustive list.

This is not to be construed as an exhaustive list. Other duties associated with this role may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements and professional standards.

Hiring Range:           

The salary for this role is $31,000 – 37,000 based on experience.

Working Hours:

Monday-Friday 8:00-4:30, other hours may be required during busy times.

Benefits:

Full-time, benefits eligible position with no enrollment waiting period. Excellent benefit offerings, including: 

• Medical insurance, dental insurance, vision insurance, life insurance, spouse/child life insurance, long-term disability, short-term disability. 
• Retirement Plan with 10% Employer contribution, no match necessary, with no waiting period. 
• Free Ivy Tech tuition for employee, spouse and dependents. 

• For those pursuing higher degrees, Tuition Reimbursement at other institutions. 
• Opportunities for Professional Development. 
• Discounts for rental cars, hotels, and electronic and mobile devices. 
• Eligible employer under the DOL Public Service student loan forgiveness program. 

For more information on Ivy Tech Benefits visit https://careers.ivytech.edu/benefits  

Minimum Qualifications:     

• Associate Degree in Office Administration or related field.
• At least one year of work experience with demonstrated typing ability of 60 wpm.
• Must demonstrate initiative; possess excellent organizational skills
• Ability to work independently.

Preferred Qualifications:

Higher education experience preferred.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.