Travel and Honoraria Specialist

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SUMMARY 

The Travel and Honoraria Specialist provides administrative travel reimbursement and honoraria support for the Department of Energy (DOE), Office of Science. Responsible for making accurate and cost-effective foreign and domestic travel arrangements, providing technical knowledge of Federal foreign and domestic travel regulations, and ensuring reimbursements and payments are disbursed in a timely manner.   

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.    

ESSENTIAL REQUIREMENTS  

Experience operating Concur software. 

Knowledge of Federal requirements regarding payments of honoraria to foreign citizens. 

Knowledge of Federal travel regulations. 

KEY DUTIES AND RESPONSIBILITIES 

Essential Duties and responsibilities include the following.  Other duties may be assigned. 

Uses Concur software to book hotel and all modes of transportation reservations according to Federal government guidelines, to include working through transportation schedule changes 

Interacts with clients and researchers from the United States and abroad to support travel requirements. 

Demonstrates excellent customer service in interacting with representatives from a large Federal agency. 

Assists travelers in using Concur and completing expense reimbursement processes. 

Initiates, processes and completes honoraria payments to both domestic and international subject matter experts. 

Responds to requests for assistance with a sense of urgency on cases having a high priority for expedited action and response operation.   

Provides travel support for other invitational, domestic, international, and special groups, as assigned.  

Reviews requirements of foreign and domestic travel regulations and policy changes, etc. Informs and instructs other office personnel on requirement changes.  

Reviews travel orders to ensure travel mode and entitlements accurately reflect travelers’ itineraries and comply with Federal travel regulations 

Assesses travel orders to ensure that they follow regulatory guidance and that they reflect appropriate accounting citations, funding allotments and budget clearances.  

Reviews local, domestic, and international travel reservations, authorizations, and vouchers. Adheres to policy compliance/reporting. Assists employees in the use of online travel systems.  

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