Administrative Assistant

Position Description

If you seek a rewarding, high profile and challenging position supporting projects for the US Navy which requires technical rigor and will tap and build on your expertise, Serco has a wonderful opportunity for you!  The Executive Staff Support will be on a dynamic team, supporting Team Submarine COLUMBIA Program Office.  Bring your expertise and collaborative skills to make an impact towards our military defense and safety of our sailors.

 

Team Submarine’s Submarine COLUMBIA Class Program Office is responsible for:

The construction of COLUMBIA Class submarines, financial and budget management, shipyard support of submarines, vendor support of submarines, logistical support, quality assurance (SUBSAFE), and post-delivery submarine certifications and test programs.

The Team Submarine concept unifies once diverse submarine-related activities into a single submarine-centric organization with the goal of eliminating traditional stovepipe structures and processes that created impediments and inefficiencies in the submarine research, development, acquisition, and maintenance communities. Team Submarine provides improved communication among the various offices that contribute to the overall success of the United States Submarine Force.

 

David Drury https://www.linkedin.com/in/david-drury leads this team as a Navy veteran. The team has been recognized by the Navy and the industry for their outstanding contributions to the contract and program.

 

 

The hourly pay rate for this position is min. $38.79, plus an additional $5.36/hour for Health and Welfare (H&W).

 

In this role, you will:

• Provide customer service to Program Leadership and personnel.
• Analyzing processes and workflows, formulating process improvement recommendations, analyzing technical/programmatic information to ensure a smooth operation of the department, field location, or specific project.
• Researching, assembling, and analyzing facts; and presents oral and written documents of compiled data for senior leadership use in responding to actions which require his/her personal attention.
• Tracking action items to ensure they are complete and on time and meets leadership expectation.
• Developing and implementing office and organizational administrative policies and procedures.
• Maintaining calendar, scheduling of commitments, and reminding senior leadership of obligations.
• Preparing, processing, and maintaining complex paperwork and forms utilizing written or verbal guidance from the government leadership.
• Coordinating travel and preparing travel documentation to include expense reports.
• Safeguarding sensitive business information, tracking, and delivering time constraint and recurrent tasks using sensitive records, information and data received on a constant basis.
• Spearheading the review of administrative and technical documentation for format, editorial, and subject-matter accuracy, and clarity; inclusive of Standard Operating Procedures (SOP)
• Advising managers and staff on proper company procedures and policies.
• Attending meetings and preparing notes and/or meeting minutes (attention to detail and punctuality is a must).
• Ensuring correspondence (memoranda, letters, reports, instructions, etc.) is completed accurately in a timely manner in accordance with the Department of the Navy Correspondence Manual and applicable policies.
• Creating/processing Defense Travel System travel authorizations and vouchers for program office personnel.
• Updating office organization chart/seating chart and phone listings as necessary
• Other administrative duties as assigned.

 

 

 

Qualifications

To be successful in this role, you will have:

• A current DoD Secret security clearance or the ability to obtain one.
• An Highschool Diploma with at least 2 years of related experience
• An advanced MS Office skillset to include Outlook, PowerPoint, Word, Excel and Teams.
• Ability to multi-task in a fast-paced environment accepting emergent tasking with little to no supervision and/or direction. 
• Able to work both independently and within large team environments.
• Discretion in performing specified work requirements.
• Outstanding written and oral communication skills to communicate effectively and build strong working relationships with a vast team of diverse professionals.
• Attention to detail and the ability to meet tight deadlines, as well as work independently and with sufficient knowledge to present projects to senior management.
• 10% travel required.

 Additional desired experience and skills: