Senior Executive Assistant

 

Work Location Type: Onsite 

 

As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working® by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we’re dedicated to providing value for customers, fostering an engaging culture for team members and driving strong financial results.

 

Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. As a 2024 Glassdoor Best Place to Work and a Great Place to Work-Certified™ company, we’re looking for passionate people to join our team as we continue leading the industry over our next 100 years.

 

 

Position Details:

The Senior Executive Assistant for Corporate Affairs reports to the Senior Vice President, Chief Legal Officer. As the Senior Executive Assistant, you will directly support the Chief Legal Officer by providing administrative support at a responsible and highly confidential level. The work location for the position will be in our Lake Forest, IL headquarters and the position will require being in the office 4 days per week.

You Will:

• Manage the leader's time through strategic calendar management and scheduling, including preparing any necessary documentation (e.g., agenda, presentations) for scheduled events.
• Be the first contact for general department inquiries, providing customer service and ensuring all incoming requests (e.g., emails, phone calls, visitors) are prioritized and completed.
• Anticipate needs, problems and ask probing questions for clarification.
• Coordinate onsite and offsite meeting planning including conference room reservations, meeting setup and implementation (including technology), and vendor management. Meeting implementation may include managing invites, coordinating presentation content and handouts, recording meeting notes, actions items, and audio, scheduling and launching online content, facilitating online questions from attendees during meetings, troubleshooting technical and logistical issues and organizing follow up activities.
• Process invoices and reconcile departmental expenses according to the T&E policy; resolve discrepancies.
• Manage multiple paper and electronic documents including composing, modifying, proofreading, or disseminating; for instance, memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management.
• Participate in department projects and tasks including trainings and team meetings.
• Participate in the planning of Board meetings and Director travel.
• Contribute to team productivity efforts. Initiate process improvement and improve efficiency through continuous improvement mindset.
• Maintain and order department supplies and manage associated budget; may own other department specific processes or activities.
• Support the onboarding and departure process for department team members.
• Represent the senior executive in all business communications.
• Be a thought-partner and coach for manager and manager's direct reports.
• Continue to develop new and enhance existing competencies to meet the evolving needs of the business.

You Have:

• Bachelor's degree or equivalent experience.
• 5 plus years experience as an Executive Assistant with five plus years supporting Senior Management. Supporting an attorney or other legal executive a plus.
• Worked in a change environment where quality improvement and organizational refinement is ongoing.
• Knowledge of business operations and organizations and of the relationships involved at top management levels.
• Followed company policies, procedures, and operations to perform a variety of administrative details.
• Demonstrated experience managing complex administrative details and capability in balancing conflicting priorities.
• Communicated essential information, both in writing and verbally.
• Understand audiences and ensure content and method of communication is relevant.
• Represented senior executives in business communications.
• Worked for a Fortune 500 company.

 

Rewards and Benefits:

 

With benefits starting day one, our programs provide choice and flexibility to meet team members' individual needs. Check out the highlights below and review all our benefits at GraingerTotalRewards.com.

• Medical, dental, vision, life, and pet insurance plans and 6 free sessions each year with