Coordinator, Marine Professional Development

This position is classified as “in-office.”  As an in-office role, it requires employees to work from a designated Carnival office in South Florida, Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays.  Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area. 

The Coordinator, Marine Professional Development is responsible for supporting the Marine Professional Development Team in organizing and optimizing data collection and event planning relevant to professional development, performance, and promotions.

Responsibilities

• Scheduling of key events such as Panel Senior Officers' shoreside interviews with Marine Senior Leadership, ensuring candidates are provided all necessary information; responsible for following up on all required arrangements for candidate attendance, including providing the agenda and bona fide letters. 

• Schedule all internal review meetings for candidates eligible for promotions and provide detailed reports of such meetings. 

• Schedule Promotion Board Committee meetings, ensuring that the event aligns with all Promotion Board members’ calendars, prepares candidates’ files, and provides a detailed report of feedback collected during the event.                                                                 

• Meticulous planning of Senior Leaders’ performance conversation; contacting onboard Senior Officers to ensure the meeting aligns with their operational schedule, sending invites, and providing performance matrixes to the Director of Marine Professional Development.                                                                

• Responsible for maintaining and updating the comprehensive technical promotion database for Engine Junior Officers, Petty Officers, and ratings. Download, summarize, and store all performance evaluations for Petty Officers, ratings, and Junior Officers (up to the rank of 1st Engineer Junior) in a secure and organized manner.

• Communicate effectively with vessels to clarify any missing information or discrepancies related to professional development and promotion eligibility.

• Schedule candidates for Utilia Leadership assessment and ensure that proper tracking of all activities is maintained, that logistics are in place, and provide weekly updates to MPD team for reassessment of priorities.                                                                    

• Conceptualize, design, and develop high-quality, visually engaging PowerPoint presentations for Senior Officers' conferences, meetings, and other internal communications. 

• Maintain a library of presentations and supporting materials. Gather, organize, and prepare supporting materials, such as handouts, briefing documents, and talking points, to accompany presentations.                                                                         

• Assist in the development of themes, agenda, and content of Shipboard Senior Leaders Conferences, supporting the Director of Marine Professional Development both for conference planning and coordination, and onsite conference management. 

• Create and maintain detailed project timelines and task lists to ensure the timely completion of all conference-related activities. 

• Lease with CATO teams to coordinate, where required, travel arrangements for attendees, including flights, accommodation, and ground transportation. Coordinate the production and distribution of conference materials, such as agendas, presentations, name badges, and giveaways. 

• Compile and analyze data for quarterly bulletins intended for Senior Leadership. Design and format the bulletins in a clear, concise, and visually appealing manner. 

• Ensure the bulletins accurately reflect the Department’s performance and strategic priorities.    

• Performs other duties as assigned                                                     

Requirements

• Associate’s degree required and Bachelor's preferred in Business Administration, Education, Maritime Studies, or a related field. 

• Advanced knowledge of Microsoft Office Suite.

• Expert-level proficiency in Microsoft Po