Department Coordinator, Global Content

Department Coordinator, Global Content

The Company

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.     

Why This Role Matters

The Department Coordinator plays a vital role in ensuring the smooth and efficient operation of the Global Content and Marketing department. This position provides comprehensive administrative, project management, and operational support to the Global Content and Marketing teams, enabling them to focus on project managment, strategic initiatives and campaign execution. The ideal candidate is highly organized, detail-oriented, proactive, and possesses excellent communication and problem-solving skills.

How You'll Make an Impact

Operational Support

• Process invoice and purchase orders

• Assist with budget tracking and reporting.

• Maintain and update marketing-related documentation and processes.

• Contribute to the development and improvement of departmental workflows and procedures.

Catalogue Distribution & Sales

• Collaborate with CRM, Client Strategy and Specialist Departments on catalogue print runs and distribution

• Manage catalogue sales on christies.com, including back end system as needed.

• Issue resolution on distribution and delivery

• Main point of contact for global Client Service queries

Reporting

• Provide sustainability reporting on annual basis and ad hoc basis to Operations

• Generate monthly and quarterly KPI’s and analysis for global catalogue production

• Oversee maintenance of sale calendar and print jobs in monday.com

Project Management

• Assist in the planning and execution of marketing projects and campaigns.

• Track project timelines, deliverables, and deadlines.

• Liaise with internal teams and external vendors (e.g., agencies, printers).

• Gather and organize project-related information and materials.

• Assist in the preparation of presentations, reports, and other marketing materials

• Other tasks as assigned

What you’ll bring to the team

• Excellent organizational skills.

• Strong ability to work under extremely tight deadlines and pressure.

• 1-2 years of applicable administrative, coordinator, and project coordination experience

• Must be proficient in MS Excel, Powerpoint, Word

• Previous experiencing with Project Management software i.e Monday.com a plus

• Fast learner with ability to learn new systems and processes quickly

• Excellent writing/communications ability.

• Strong analytical skills, comfortable analyzing a variety of statistics, reports and databases

• Motivated, ambitious, extremely efficient, proactive with a collaborative working style

What’s great about working for us

• Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)

• 401(k) Savings Plan – Christie’s prov