Job Posting Title

Construction Industries Board - Administrative Assistant II - Continuing Education Specialist

Agency

170 CONSTRUCTION INDUSTRIES BOARD

Supervisory Organization

Construction Industries Board

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Administrative Asst. II
(Continuing Education Specialist)
(Unclassified and Non-Exempt)
$54,293.14/year ($4,524.43/mo) - $57,150.67/year($4,762.56/mo)

Job Description

CONSTRUCTION INDUSTRIES BOARD

 

JOB DESCRIPTION

Administrative Asst. II

(Continuing Education Specialist)

(Unclassified and Non-Exempt)

Summary: 

Responsible for all CIB continuing education provider applications and continuing education roster processing.  Also responsible for maintaining all course files, maintaining timely and reliable information for continuing education courses, and maintaining/filing of CIB licensee/registrant/endorsee continuing education rosters/documentation. Responsible for being primary back-up to Roofing and Home Inspector Secretary and CIB Customer Assistance Representatives. Performs all other duties as assigned by supervisor or Administrator.

Essential Duties and Responsibilities:

• Receive and review from all continuing education providers, applications for proposed continuing education courses for all trades and license/registration/endorsee types.  Communicate with continuing education providers regarding any application changes necessary for trade committee review submission.  Once application meets CIB standards, forward continuing education course applications to trade supervisor for approval.    Once trade supervisor has approved the CEU application, forward the continuing education application to the appropriate trade secretary for trade committee consideration.

• Enter into CIB CEU database, continuing education course applications that are approved by their trade committee.  Issue course ID number.  Send approval letter to CEU provider, along with sign-in sheets. 

• Denied CEU courses – send rejection letter to provider with reason for denial.

• Make folders for each continuing education course. 

• Enter & process onto CIB licensee/registrant/endorsee licensing software record, all CIB trade documented continuing education courses taken by all CIB trade licensee/registrants/endorsees, received from continuing education providers, CIB licensee/registrants/endorsees, or any other credible sources.

• Filing of all continuing education paperwork, both for licensee/registrant/endorsee records, and continuing education provider records.

• Serves as primary back-up to Roofing and Home Inspector Secretary (performs all job functions).  Assists customers in-office and on the phone, process applications, and all other Roofing/Home Inspection duties.  Must learn and be able to perform all Roofing/Home Inspector Secretary job duties/functions.

• Serves as primary back-up Customer Assistance Representative to Customer Assistance Representatives (performs all job functions for front office staff): responds to all incoming agency telephone calls (multiple busy phone lines), assisting customers, receipting and verifying cash, and balancing and reconciling daily business transactions including preparing/generating and submitting a daily accurate deposit. Assists front desk staff with daily preparation and submission of mail-back applications.  Provides exemplary customer service to all walk-in customers, assisting customers with applications, payment, licensing/agency policy questions, advice, etc., receipts, opens, sorts, and distributes all incoming mail. Sign for packages, assuring that the CIB has received all packages for which we sign as delivered.  Open and stamp mail.  Must be able to learn and perform all duties as primary back-up to Customer Assistance Representatives.    

• Responds to all incoming agency telephone calls (Multiple busy phone lines).

• Assists other administrative staff when duties are completed, or as needed/required by the agency as assi