Document Control Specialist

Company Description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.

Eurofins is the global leader in food, environment, pharmaceutical and cosmetic product testing and in agroscience Contract Research Organisation services. Eurofins is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations. The Group also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to 55,000 staff across a decentralised and entrepreneurial network of 900 laboratories in over 50 countries. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

In 2020, Eurofins generated total revenues of EUR € 5.4 billion, and has been among the best performing stocks in Europe over the past 20 years.

Job Description

OBJECTIVES: • Responsible for retrieval of records from outside vendors and transfer to long term storage while maintain appropriate chain of custody and maintaining inventory of archived documents. • Support retrieval of archived records to support Research business function needs or regulatory requests for information. • Interface with Records Information Management and R&D Quality to ensure department archiving processes and document are fit for purpose and compliant with RIM and QA Records management policies. • Interface with key points of contacts across the Research organization and have visibility into archived materials’ location, inventory records and vendors used. • Act as key point of contact between Research functions, R&D Quality and Records Information Management on archiving processes and procedures.

ACCOUNTABILITIES: • Act as the subject matter expert on archiving and records management and alignment across Research functions through support for department through archiving, retention, and controlled (scheduled) disposal of records. • Coordinate retrieval of records from outside vendors and transfer to long term storage while maintain appropriate chain of custody and maintaining inventory of archived documents, when requested. • Support retrieval of archived records to support research needs or regulatory requests for information. • Support training to Research users as necessary to support the archiving/documents retention policies and processes. • Interface as necessary with vendors, contractors, suppliers, and other service providers to facilitate archiving and retention processes. • Manage Statements of Work, Master Service Agreements, and Confidentiality Agreements. Coordinate with Business Operations and Legal teams to set up new agreements and monitor existing agreements for expirations/process renewals. • Support the processing of information assets involved with mergers, acquisitions, divestitures, and reorganizations as needed by applying classification and taxonomy schemes so that information assets are handled using established controls and processes. • Engage in other archival / document management support activities when needed.

DIMENSIONS AND ASPECTS: • Demonstrated knowledge of technologies, systems, and processes related to records management/archiving is preferred. Experience in business operations or project management is acceptable. • Ability to analyze problems and implement effective solutions. • Demonstrated ability to use computer software programs (e.g., e?mail, word processing, spreadsheet, and project management) preferred. • Ability to exercise sound judgment, flexibility, initiative, and commitment in an environment of rapid change. • Ability to work in a diverse work environment. • Demonstrated effective interpersonal, verbal, and written communication skills. Ability to effectively communicate with internal and external stakeholders of the process. • Collaborative nature and team mentality with ability to execute as an individual. • Must be able to handle confidential information and issues effectively, with sensitivity, and without breach of confidentiality. • Authorization to work in the United States indefinitely without restriction or sponsorship

Qualifications

Bachelors or Grad