Administrative Associate

JOB TITLE

Administrative Associate

LOCATION

Worcester

DEPARTMENT NAME

Chemistry & Biochemistry Department

DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

We are seeking a dedicated Undergraduate Administrator to join the Department of Chemistry and Biochemistry. The candidate will be responsible for supporting the undergraduate programs, coordinating student services, and ensuring the smooth operation of academic and administrative processes.

Applicants must have demonstrated experience working in and fostering a diverse and inclusive workplace and/or commitment to do so as an employee at WPI.

JOB DESCRIPTION

Responsibilities:

• Serve as the primary point of contact for undergraduate students, addressing inquiries and providing guidance.
• Assist students with course registration, schedule changes, and academic advising appointments.
• Work closely with faculty, staff and department head to ensure effective communication and implementation of academic policies, program requirements, and administrative procedures.
• Maintain accurate and up-to-date student records, including admissions, enrollment, and graduation documentation.
• Prepare and process various forms and reports related to student progress and program statistics to support program evaluation and decision-making.
• Coordinate and schedule meetings, draft and disseminate communications to students, faculty, and staff regarding important deadlines, program updates, and policy changes.
• Support the planning and execution of undergraduate academic and social events, such as orientations, student gatherings, and graduation ceremonies.

Requirements:

• High School diploma.
• 3-5 years of relevant experience.

FLSA STATUS

United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer that actively seeks to increase the diversity of its workplace. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals with​ diverse backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.