Document Control Specialist-Engineering-Contract

Company Description

Sia Partners is a next-generation consulting firm focused on delivering superior value and tangible results to its clients as they navigate the digital revolution. Our global footprint and expertise in more than 40 sectors and services allow us to enhance our clients’ businesses worldwide. We guide their projects and initiatives in strategy, business transformation, IT & digital strategy, and Data Science.

Job Description

The Document Control Specialist (DCS)  will be responsible for managing documents both current and archival (including drawings; Incident Investigations; User/OM Manuals; Technical Specs; Reports such as Predictive Maintenance; Covered Piping; Boiler Pressure Vessel, SCR Catalyst; HRSG; Boiler Machinery; NFPA, Transformer; PRC and Battery. Also included in the upload were misc. items such as the Engineering Technical Bulletins and the Plant Completion & PRC Reports 

The DCS will adhere to record retention policies, safeguard information and assist various employees in retrieving hard-copy and electronic data as needed. The DCS will store, manage, and track company documents including scanning, organizing, maintaining, and archiving company documents while adhering to the company's document lifecycle procedures. 

Location: Onsite in Houston, TX

Project Length: 6 months plus

Compensation: This role will compensate between $55 and $60 per hour on a W2  depending upon years of experience, education, and relevant certifications. 

Responsibilities:

• Receive and process Requests for Information (RFIs) from employees or clients and maintain the requests via tracking logs.
• Periodically, train employees on records management procedures and policies, which include documentation, retention, retrieval, destruction, and disaster recovery.
• Perform administrative tasks as needed and assist with migrations and audits. 
• Track drawing update status, from intake of hand markups to final approval and distribution. 
• Fulfill any RFIs or Document Print Requests from internal staff/engineers and external approved clientele. 
• Maintain and update online/electronic drawing database to confirm drawing titles and database search titles are consistent and descriptive to better assist the end-user with keyword and title searches. 
• Research applicable documentation in all network drives for the purpose of drawing document and project support. 
• Teach and Instruct end-users on proper research techniques for drawing retrieval in company network and database.
• Audit existing drawings/documents for consistency and quality.
• Coordinate updates to drawings/documents with third-party. 
• Assist with Program data management. 
• Regularly makes decisions on non-routine or escalated technical issues and knows when to seek help. 
• Checks own work and possibly the work of others; work results are of the highest quality standards and advanced technical competency. 
• Errors may be serious, usually not subject to direct verification or check. 
• Duties and tasks reflect substantial variety and complexity. 
• Resolves the most complex technical issues, conferring with Team Leader occasionally; may serve as resource to others in resolution of complex issues.
• Works under minimal supervision. 
• Prioritizes own weekly duties as assigned by management. Sets own schedule to accomplish these duties in the time frame set by management. 

Qualifications

• Bachelor’s degree in library science or related field such as Archiving or Records Information Management preferred or equivalent experience. 
• Generally, 5+ years directly related experience as it pertains to Document Control and working with large databases. 
• Update and maintain online document databases- includes database improvement and development.
• Understand and implement proper filing naming conventions.
• Familiarity with mechanical/electrical/power plant/geothermal systems preferred. 
• Excellent knowledge using Microsoft products including Access. 
• Experience with and certified in using Hexagon SDX.
• Works closely with Engineers, Managers and Plant Employees.
• Requires ability to multi-task on complex assignments.
• Must be able to work independently and foresee solutions to arising issues 

Additional Information

Our Commitment to Diversity

Diversity, equity, inclusion, and belonging (DEIB) are part of Sia Partners’ DNA. Thanks to our expertise in several sectors and our international growth, our teams include a variety of experiences and cultures. We’re confident that promoting DEIB creates an environment in which everyone c