Jobs and Careers

Executive Support & Operations Coordinator

United Statesfull_timeVerifiedPosted 30 May 2025

About the role

Bravium Consulting is a dynamic and rapidly growing firm specializing in technology and management consulting for both public and private sector clients. Our team of skilled, certified professionals is dedicated to delivering innovative, effective, and fast-executing solutions. As a three-time ServiceNow Partner of the Year—winning Creator Workflow Partner of the Year in 2022, ServiceNow Store Partner of the Year in 2024 AND 2025 ServiceNow Worldwide Innovation Partner of the Year! — we take pride in our expertise and commitment to excellence.At Bravium, we believe that our people are our greatest strength, which is why we invest in hiring top talent who align with our core values:

Strive for Greatness
Do the Right Thing
Foster Teamwork
Respect Each Other
Grow Together

OverviewAre you a recent college graduate who may not have majored in a technical field—but have a drive to grow within a fast-paced, mission-driven technology consulting firm?Bravium Consulting is looking for a highly organized and proactive Executive Support & Operations Coordinator to serve as a key partner to the CEO and leadership team. This role combines executive-level support with coordination across key internal operations functions—including events, onboarding, and internal communications. The ideal candidate thrives in a fast-paced environment, communicates effectively, and takes pride in keeping the wheels turning behind the scenes.This isn’t your typical support role—it’s a launchpad. After two years in this role, you’ll have the opportunity to transition and begin your career on the front lines as an Analyst to kickstart your career as a technology consultant.Key ResponsibilitiesExecutive Assistant

Serve as a trusted liaison and primary point of contact for the CEO on day-to-day priorities
Provide executive-level administrative support to the CEO, including scheduling, document handling, and task management
Provide high-level calendar, travel, meeting, and communication support for the CEO and executive team
Coordinate executive outreach activities and cultivate follow-up on external relationships
Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.

Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
Invest in building long-lasting relationships both externally and internally.

Executive Team Support

Coordinate, schedule, and provide logistical support for all Executive Team meetings, retreats, and key staff events
Manage leadership rhythms, including preparation of documents, briefings, and internal communications
Proactively anticipate executive needs and handle confidential, high-priority tasks with discretion and professionalism
Plan and execute retreats with detailed coordination
Participate in leadership meetings as needed to support documentation, follow-up, and execution of action items

Operations Coordinator

Plan and execute company-wide and leadership events (remote and in person)
Support onboarding and offboarding logistics, including vendor coordination, equipment procurement, and device tracking/returns
Maintain Bravium-related accounts (e.g., tax documents, mail handling) and oversee daily mail distribution and documentation systems for both paper and electronic records
Assist HR with recruitment, onboarding, benefits administration as needed
Track and submit expense reports; prepare budget recommendations as needed
Provide light IT/admin support (e.g., software license tracking, Microsoft 365 admin)
Support office services, helping to improve workflows and anticipate future operational needs
Maintain kitchen cleanliness and ensure regular restocking of snacks, beverages, and supplies
Replenish general office materials (e.g., printer supplies, paper, office e