Administrative Assistant 2
Northrop GrummanAbout the role
Description
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
Northrop Grumman Mission Systems has an opening for an Administrative Assistant 2 to join our team of qualified, diverse individuals. This is an in-office position, located on site in Ocean Springs, MS.
We offer flexible work arrangements (8/40, 9/80), exposure to a wide variety of projects and customers, and a friendly team environment. We are looking for a self-motivated, proactive, agile professional to support our dynamic team.
The selected candidate will be responsible for, but not limited to, the following:
Communicating with internal and external customers and executives, professionally representing the corporation and organization.
Providing active calendar management: scheduling meetings, categorizing/color codes for ease of consumption, deconflicting incoming requests based on priorities, keeping team apprised of short notice changes, maintaining discretion regarding executive calendars and content.
Meeting support: preparing rooms ahead of meetings, logging in to the computer, joining teleconference, opening files; managing catering, coffee/water service, as required.
Managing workspaces: ensuring conference room equipment, kitchens, hallways, printers remain in reasonable working order, submitting tickets and following-up with Facilities/IT, when necessary.
Maintaining a high level of teamwork: promoting collaboration, fostering communication within the team, providing support & coverage for other AA’s, as needed.
Developing/organizing/maintaining presentation deliverables for internal and external briefs.
Making domestic and international travel arrangements, preparing expense reports.
Ordering necessary supplies and maintaining inventory with budget approval.
Working respectfully and inclusively of a diverse work community.
Coordinating visitor requests, hoteling assistance.
Supporting business and facility operations, as required.
Basic Qualifications:
High school diploma or GED and 2 years of experience working in a customer service or administrative support role
High proficiency with Microsoft Office Suite, primarily Outlook, Teams, PowerPoint, Excel, Word, SharePoint, having the ability to create and manipulate professional deliverables
Experience using digital collaboration tools (Zoom, Teams, etc.); ability to troubleshoot and solve minor issues in real time
Clear verbal and written communication style (correct spelling, grammar, etc.)
Ability to multi-task with competing priorities in a positive manner
Ability to lift ~25 lbs. daily
Preferred Qualifications:
Experience coordinating high-v
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