Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Global Engagement

Proposed Minimum Salary

$4,230.08 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

What We Want

The Department of Global Engagement is seeking a highly organized and adaptable Administrative Coordinator who will provide critical support to the office, demonstrating strong administrative experience, exceptional communication skills, and sound decision-making judgment. The position requires advanced proficiency in office software, the ability to manage multiple tasks in a fast‑paced environment, and a professional, collaborative approach when engaging with various stakeholders.

Who We Are

The Department of Global Engagement strategically aligns several critical internationally focused units bringing together Education Abroad, Global Partnership Services, and International Student and Scholar Services. As a hub of resources and partnerships, Global Engagement fosters the University’s commitment to solving the world’s most pressing problems through a focus on transformational international education and research that serves our local communities and the world at large.

What You Need to Know

Salary: $50,760.96

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.  

Qualifications

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.

• Two years of related experience.

Preferred Qualifications

• Experience in planning, coordinating, and executing events of varying scale, including managing logistics, vendor relationships, budgeting, and on‑site operations.

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Demonstrated ability to make sound, informed decisions and exercise independent judgment while managing complex or ambiguous situations with minimal supervision.

• Ability to load and transport materials needed for hosting events and programs, which may include lifting and setting up heavy equipment.

Responsibilities

Event Planning and Coordination

• Plans, organizes, and assists with the execution of events such as student programs, faculty development programs, workshops, awards ceremonies, board meetings, and international delegation visits.

• Coordinates logistics which could include venue booking, catering, marketing, and registration.

• Maintains records and processes for event planning.

• Manages contracts and pays invoices for events and programs.

• Serves as the primary point of contact for event participants and partners.

• Provides on-site support for major events and programs.

• Conducts post-event surveys and/or assessments to gather feedback from stakeholders to inform planning processes and program outcomes.

• Assists with flag reservations, delivery, set-up, and takedown.

Administrative Support

• Provides administrative support for the Executive Director.

• Coordin