Emergency Hire - Administrative Support Coordinator - Student Affairs Administration

Job Summary

• Greet office visitors, responding to inquiries, and providing exceptional customer service to students, faculty, staff, and external guests.
• Manage incoming phone calls, emails, and correspondence; route inquiries appropriately and ensure timely, professional follow-up.
• Perform a variety of administrative support functions, including maintaining office records, updating rosters and databases, preparing reports, and ensuring information in university systems remains accurate and current.
• Assist with financial and purchasing activities, including reconciling procurement card transactions, processing purchases, tracking expenditures, and maintaining supporting documentation.
• Coordinate meeting logistics by scheduling appointments, preparing materials, arranging room reservations, and supporting virtual and in-person meetings.
• Provide administrative support for events and special projects, including planning logistics, coordinating communications, managing registrations, and assisting with post-event follow-up activities.
• Prepare, edit, and distribute correspondence, presentations, agendas, and other office documents while maintaining confidentiality and attention to detail.
• Support day-to-day office operations by monitoring supplies, organizing files, maintaining records, and assisting with additional administrative duties as assigned.

Education and Experience

• High school diploma or its equivalent. Type 45 wpm.  Four years of general office support experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.)

Salary:

Anticipated Hiring Range:  $23.35 - $25.78 per hour

Classification Range:  $23.35 - $34.02 per hour

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.  

Please watch the video linked here to learn more about the CSU system. 

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminator