Executive Assistant

At Aqemia you will work in a multi-disciplinary team of passionate drug hunters, AI engineers and developers who are committed to our mission of finding many drugs, at high pace, to cure diseases.
As part of our growing team, you will enjoy a fast-paced, challenging, science-driven and creative environment, working at the very forefront of AI & Deep physics-powered drug discovery. This is a tremendous opportunity to bring your own impact on changing the way medicines are discovered and be involved in shaping the direction of our fast growing business and team.
We are looking for highly skilled and collaborative individuals who are naturally curious, have a passion for learning and solving complex problems with a “can-do” mindset.
If this sounds exciting to you, come and join us!
The difference you’ll make
As an experienced Executive Assistant you will play a crucial role in supporting our executives and contributing to our continued success. You will work directly with the CEO and COO of the company and will have varied administrative responsibilities.
The contract’s duration will be for 4 to 5 months, starting early November.

What you'll do

• Communications: handle incoming calls and emails, both internally within the team and with external stakeholders.
• Calendar Management: organize and schedule external and internal meetings and appointments for the CEO and COO.
• Travel Coordination: efficiently arrange travel plans for our executives, including accommodation and reservation needs.
• Client Interaction: assist with client reception as needed and book meeting rooms.

In addition you will be

• Assisting with CEO and COO's professional inquiries.
• Coordinating company events that have already been planned.
• Maintaining office and IT equipment and supplies inventory as needed.
• Acting as the point of contact with the office space company.
• Managing  internal communication to the teams in English.

Who You Are

• You have 4-5 years of experience as an Executive Assistant, Administrative Assistant or Office Admin Assistant in a fast-paced and/or start-up environment.
• You possess a diploma related to administrative assistance, e.g., BTS Assistant de Direction.
• Full proficiency in both English and French.
• Outstanding verbal and written communication skills.
• Great organizational skills and ability to synthesize information quickly.
• Comfortable working with different stakeholders and adapting your communication accordingly.
• A can-do attitude and a professional outgoing personality.
• Excellent time management skills and ability to prioritize work and multitask.
• Strong attention to detail and problem-solving skills.
• Proficiency in Google Workspace.
• Knowledge of Notions is a plus.
• Some knowledge in accounting is a plus.

If you're a proactive, detail-oriented individual with exceptional organizational and communication skills, we'd love to hear from you.
Our Workplace Environment• Fast-paced, intellectually and scientifically demanding, results-driven.• Our Founders boast : 10+ years experience in research at Ecole Normale Supérieure in Paris, not to mention a stint in Oxford and Cambridge / 10+ years experience in strategy consulting at BCG.• Aqemia has a rapidly growing team of +50 people from world-class institutions (AstraZeneca, GSK, Sanofi, Harvard, Ecole Normale Supérieure, Ecole Polytechnique, BCG)• Our premises are conveniently located in the center of Paris (1 Bd Pasteur), with a possibility of up to 2 days of remote work.• We are part of the French Tech 2030 program (https://lafrenchtech.com/fr/la-france-aide-les-startup/french-tech-2030/).• Working language: English
We are growing fast, if you feel that you don't fit this job description but you’re still excited to join, then please get in touch! ‍Aqemia is an Equal Employment Opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender perception or identity, national origin, age, marital status, disability status or any other basis under applicable law.