Gaza Proposal Coordinator

The Opportunity – Proposal Coordinator (For Nationals based in Gaza)

Post location:  Gaza Field Office. 

Contract Duration and Level of Effort: 12 months with possible extension. 

 

***Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.***

 

***This role will be contingent upon securing available funds, and we might use this vacancy to fill more than one post.***

 

ROLE PURPOSE: 

The Proposal Coordinator plays a lead role in proposal development focusing in particular on the Gaza response. S/he will be responsible for the coordination and timely submission of high-quality project proposals, including budgets and annexes. The Proposal Coordinator will be expected to demonstrate strong coordination, communication, and project management skills in order to mobilise SCI partners, SCI technical, programme operations, finance and other teams to work collaboratively to produce high quality proposals.

In the event of a major humanitarian emergency, the role holder may be expected to work outside the normal role profile and to vary working hours accordingly.

 

SCOPE OF ROLE: 

Reports to: Head of Business Development 

Dotted line reports: Gaza Deputy Programme Development and Quality Director 

Staff reporting to this post: None

Role Dimensions: oPt CO is a high complexity country, multi-member interest, with an annual budget of around $35+m, and approximately 120+ staff. Currently the program is experiencing a growth in funding and complexity due to the war in Gaza. 

 

KEY AREAS OF ACCOUNTABILITY: 

• Lead on the development of concept notes and proposals (including results framework, narrative, budget, and any other required annexes) for a variety of donors, including institutional, corporates, trusts, and private donors.
• Prepare proposal development plans, establish roles and responsibilities within a proposal team, and use a variety of methods (e.g., meetings, emails, check-ins) to ensure proposal development stays on track, and that concept notes and proposals are submitted on time.
• Maintain an up-to-date understanding of donor priorities and donor funding rules (compliance). Meet (online) with Save the Children member offices to review calls for proposals and prepare and lead proposal kick-off meetings with partner organisations and SCI proposal team.
• Based on donor guidance and call for proposals, prepare concept note and proposal templates (narrative, results framework, budget, and any other required annexes). Complete generic concept notes or proposal sections and provide guidance to partners and SCI proposal team on completion of technical sections.
• Ensure the development of high-quality concept note and proposal development through facilitation of collaboration with partner organisations, SCI Programme Managers, Technical Advisors, Monitoring, Evaluation, Accountability and Learning (MEAL) team, Advocacy and Communications team, Finance, and support services (including Human Resources and Supply Chain). Ensure each team’s activities are reflected in the proposal and that necessary costs are budgeted. Lead on the consolidation of inputs from proposal team (partner organisations, SCI Programme Managers, Technical Advisors, MEAL, Advocacy, etc.). Review, copy-edit, and proof-read the full proposal package before submission, ensuring donor requirements are met and ensuring the consistency and coherence of all proposal documents.
• Ensure that the narrative of all proposal documentation aligns both technically and with donor requirements and procedure. 
• Facilitate the review and sign-off of concept notes and proposals by SCI Senior Management Team and Save the Children member offices, before submission.
• Develop briefings, proactive concept notes, or project summaries, as requested by the Head of Business Development or Business Development Manager, to support donor engagement and positioning. 
• Utilise Save the Children’s Award Management System (AMS) to ensure concept note and proposal development are compliant with SCI’s internal processes (e.g., Award Management Change Process - AMCP - which outlines roles and responsibilities).
• Maintain proper archiving and documentation of concept note and proposal drafts, final versions, and Save the Children member and donor feedback, including on AMS.
• Actively participate in any lessons learned activities or After-Action Reviews to contribute to improved processes and ways of working

In order to be successful, you will bring/have: 

 

QUALIFICATIONS   

• Bachelor's degree in social science/international development/development studies or anothe