Administrative Assistant (Guest House Manager), GS-4, Gaza, State of Palestine, 6 months Temporary Appointment (post no. 130551)

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built, we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, hope

UNICEF in the State of Palestine (SoP) works to uphold the rights of children to access services and protection, from early childhood through to adolescence. Our objective is to ensure that every child in the Gaza Strip and the West Bank, including East Jerusalem, irrespective of background or circumstance, has an equal chance to fulfil their potential.

In the past years, UNICEF in the State of Palestine has achieved a high reach and engagement through its communication channels. UNICEF-SoP would like to build on this and continue engaging with our audience, who are not only seek information but are willing to have important conversations on crucial issues concerning children’s wellbeing and rights. 

How can you make a difference?

The Administrative Assistant (Guest House Manager) will be responsible for managing the UNICEF guest houses designated for staff in Gaza. This role is crucial in ensuring that the accommodations are well-maintained, secure, and provide a comfortable living environment for staff members.

Your key objectives:

- To oversee the daily operations of the guest houses.

- To ensure the guest houses are maintained to a high standard.

- To monitor daily consumption of fuel and prepare related reports.

- To provide support and assistance to international staff regarding accommodation needs.

- To plan and manage welfare activities.

Your key responsibilities:

1.           Management of Guest Houses:

- Oversee the daily operations of the guest houses, ensuring they are clean, safe, and welcoming.

- Coordinate maintenance and repairs as needed, ensuring timely resolution of issues.

- Organize staff events to promote well-being, in coordination with the Operations Manager and Chief of Field Office.

- Supervise canteen, kitchen and manage/report on contributions received from international staff for meals & kitchen supplies.

- Inspect and maintain all premises and equipment used by personnel, under strict quality control.

2.           Staff Coordination:

- Serve as the primary point of contact for international staff regarding guest house accommodation.

- Assist staff with check-in and check-out processes, ensuring a smooth transition.

3.           Establish, administer and manage welfare activities in full compliance with the UN rules and regulations:

- Develop welfare and recreation programmes in accordance with UNICEF guidelines and implementation of welfare activities.

- Provide financial accountabilities for all funds received, held or disbursed for welfare activities, and be accountable for all facilities or other property received or under his/her control for implementing welfare and recreation activities.

- Organize weekly events such as Happy Hour and special events.

4.           Budget Management:

- Assist in managing/forecasting the budget for guest house operations, including maintenance, utilities, and supplies.

- Monitor expenses and report on budget utilization.

5.           Inventory Management:

- Maintain an inventory of supplies and equipment for the guest houses.

- Ensure that all necessary supplies are stocked and available for staff use.

6.           Fuel Management:

- Maintain oversight of fuel consumption for both vehicles and generators, while keeping a contingency reserve.

- Utilize the fuel monitoring sheet to record the data.

- Generate a monthly report detailing fuel consumption for each vehicle and generator.

7.           Reporting:

- Prepare regular reports on guest house occupancy, maintenance issues, and budget status.

- Provide feedback and recommendations for improvements to guest house operations.

8.           Any other related duties may be required.

To qualify as an advocate for every child you will have…

Education:

- Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work. A bachelor’s degree from a recognized