Administrative Assistant - Accounting

Administrative Assistant - Accounting

Pratum Companies is seeking an Administrative Assistant to work in our corporate office in Gaithersburg, MD.  This role will support the administrative needs for Accounting department staff, as well as assist with general office administrative tasks and duties for the corporate office itself.  This is expected to be a full-time position, Monday-Friday 8:30-5:30 (less break time).  This is not a remote role.

Main Job Tasks and Responsibilities

• Administration of department tasks on behalf of accounting staff as assigned. 
• May be utilized to assist in preparing, drafting, and editing correspondence, communications, letters, e-mails, and other documents using e-mail, word processing, spreadsheet, database, or other software.
• May be utilized to assist in coordinating schedules and appointments for assigned team members, including calendaring by scheduling meetings and managing work calendars and appointments.
• File and retrieve documents and reference materials, support mailings of vendor checks and correspondence (stuffing envelopes and administering postage), etc.
• Answer phone calls and emails, take messages, and respond as appropriate.
• May be assigned to support corporate office reception.
• Monitor, respond to and open/sort/distribute incoming mail and other communications.
• Receive and interact with incoming visitors as appropriate.
• Interact with internal stakeholders and external clients, associates, business partners, etc.
• Take accurate and comprehensive notes at meetings where needed.
• Help with daily time management.
• Perform general office-type duties such as ordering supplies, maintaining records, and performing basic bookkeeping work.
• Handle payments for services on behalf of the company.
• Assist and support the overall administration of the main office operations including reception, supplies, food/beverage/snacks, etc. 
• Other duties, responsibilities, tasks, and projects as assigned.

• 1+ years experience providing administrative support in a corporate environment.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (Teams, Outlook, Word, Excel, PowerPoint)
• Knowledge of standard office administrative practices and procedures
• High school diploma required.
• Technical knowledge and experience necessary to perform the tasks and responsibilities above.

• Demonstrates effective interpersonal skills and the ability to display diplomacy, tact and professionalism.  Must be trustworthy and able to be counted on to respect and protect privacy, responsible access to confidential information, financial information, and appropriately handle sensitive information and situations.
• Solid organizational skills and ability to plan, prioritize, and organize workload in order t