Administrative Coordinator

Overview

MSA Professional Services is looking for a detail-oriented and proactive Administrative Coordinator to join our team onsite in our Baraboo office. This dynamic role is a vital support for our Shared Services group and is instrumental in keeping our office operations running smoothly. Key responsibilities include managing daily mail and package processing—including daily trips to the Post Office and handling UPS shipments—while also supporting general administrative functions such as phone reception, office supply management, and shared team coordination.  

 

What does it mean to serve communities for over 100 years?At MSA, it means creating spaces where people can raise families, grow businesses, connect with their neighbors, and feel at home.

 

We began in 1919 with a single entrepreneur in Baraboo, Wisconsin. Today, we’re a team of 400+ employee-owners making an impact across the country. As a 100% employee-owned firm, we take pride in our work—because we truly own it. That ownership mindset shapes everything we do, from the quality of our designs to the way we support one another.

 

We’re driven by integrity, collaboration, and a belief in building lasting relationships—with clients and with each other. If you’re looking for a place where your work matters, your voice is heard, and your contributions help shape communities for generations, MSA might be the place for you.

 

 

Responsibilities

What you will do:

 

• Manage daily mail and package handling, including Post Office runs and UPS shipments.

• Provide administrative support to the Shared Services team and general office operations.

• Answer and forward incoming phone calls and voicemails.

• Make office-related purchases using the company credit card and reconcile transactions.

• Maintain office supply inventory and reorder as needed.

• Coordinate routine maintenance requests and building service needs.

• Support employee events and appreciation efforts through gift and flower ordering.

• Fulfill ad-hoc requests including typing, printing, and scanning.

• Ensure workstations are equipped with appropriate furnishings and technology.

• Collaborate with other administrative staff to support team-wide initiatives.

Qualifications

What you bring:

• Highschool diploma or GED, Associates degree preferred
• One year experience providing administrative support in an office

• You're someone who jumps in with a strong sense of urgency and a focus on providing great service.

• You stay on top of tasks with strong organization and time management.

• You’re always looking to learn, welcome feedback, and take pride in owning your work.

• Details matter to you—you catch the small things others might miss.

• You think things through and use sound judgment to find smart, practical solutions.

• You’re comfortable communicating clearly, whether it’s in writing or a conversation.

• You thrive both working independently and collaborating with a team.

• You bring a positive, people-first attitude and work well with others.

• You take initiative and know how to find the right tools or answers when needed.

• You’re confident navigating Microsoft Office tools like Word, Excel, PowerPoint, Outlook, and Teams.

The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future. We are unable to provide or take over sponsorship of an employment visa for this role.

 

The hourly wage for this position ranges from $18.80 to $30.20 per hour commensurate with experience. Higher compensation within this range will be paid to candidates with significant experience and exceptional qualifications.

 

Why MSA?

• Better Together: A collaborative environment that values open ideas, diversity, and authenticity. Our diverse perspectives fuel innovation and success in our employee-owned firm.
• Multi-disciplinary Opportunities: Follow your interests, explore new experiences, and apply your skills where they have the most impact.
• We've Got Your Back: Enjoy support when you need it and independence when you don't. We are 400+ strong, working as one cohesive team.
• Passion & Purpose: We're passionate about our work and proud of it! Share inspirations, "geek out," and think big with us.
• Pay & Perks: Competitive pay and unique perks