Director, Aviation

Roles and Responsibilities

• Developing and instituting department policies and procedures – including basic company policies, procedures and objectives – into departmental functions
• Preparing annual operating budgets that include operating expenses, facilities, supplies, outside services, personnel, training, and capital expenses
• Monitoring an operating budget on a monthly, quarterly, and annual basis
• Reporting deviations between estimated expenditures and actual costs to higher management with appropriate explanations according to company procedure
• Establishing scheduling policies and procedures that provide effective control and management
• Establishing and maintaining liaisons with relevant company personnel
• Establishing, with the cooperation and assistance of company personnel and salary administration officers, minimum employment qualifications, hiring procedures, salary structure, performance appraisal procedures, grade structure and dismissal procedures
• Advising management on the status and requirements for aircraft and other equipment consistent with the company’s transportation needs and goals
• Continuously reviewing department staffing needs against comparative aircraft studies and being creative to fully utilize each position
• Establishing measures of effectiveness and efficiency for the department
• Establishing and maintaining records as required by the FARs, manufacturers, and company policies
• Preparing short and long‐range plans that include corporate and departmental objectives
• Developing department personnel to realize their full potential
• Ensuring that high levels of customer service are provided to the company and its customers
• Maintaining an operations policy manual to include flight, maintenance and pertinent company policies
• Ensuring that department personnel are thoroughly familiar and comply with company policies, appropriate FARs and pertinent operating manuals, practices and publications
• Establishing programs for pilots and maintenance technicians, including proficiency reviews, initial training, recurrent training and upgrade training
• Analyzing various training sources, which could include aircraft training flights, simulator training, en‐route flight checks, ground school training and prepackaged learning courses
• Anticipating the need for upgrade training to meet additional or replacement needs
• Evaluating department personnel on an ongoing basis to ensure superior levels of performance
• Establishing standards and limitations to ensure safe and efficient department operations
• Establishing flight dispatch policies and procedures that govern the approval, delay, or cancellation of flight operations
• Monitoring the flight crew and dispatchers to ensure they comply with flight dispatch policies and procedures
• Coordinating the activities of the maintenance department with flight operations to achieve the company’s goals and objectives
• Helping personnel understand the company’s objectives and each other’s needs
• Establishing and monitoring security procedures to protect the aircraft and company facilities
• Establishing and maintaining lists of aviation‐related vendors that meet the highest level of aviation safety
• Representing the company in aviation matters through trade associations, the FAA, state or municipal aviation bodies, airport management, community organizations and contract agencies
• Maintaining high morale through an awareness of company and department policies, employee development programs and periodic department meetings for the two‐way communication of ideas, goals and objectives

Required Skills

• Ability to manage a team of approximately 25 people made up of full time and contract employees
• Strong experience working with VVIP travel ‐ domestic and international
• Ability and experience managing with long term scheduling and adjusting to short‐notice changes
• Thorough knowledge of all applicable Local, State and International requirements – both ICAO and FAR requirements
• Permanent residence within 60 minutes of KFTY

Qualifications and Education Requirements

To perform this job successfully, the individual must be self‐motivated and able to work independently while performing each essential duty and responsibility. The requirements listed below are representative of the knowledge, skill and ability required.

• Bachelor’s degree from an accredited institution plus 7 years’ relevant experience OR equivalent combination of education and experience in leadership within a Corporate Flight Department
• MS Office Suite (Word, Excel, Outlook, Power Point) – version 2010 or later
• Permanent residence within 60 min