Director, Personal Assistant Payroll - NY

We are seeking candidates who reside local to Albany, New York.

The services Public Partnerships LLC (PPL) provides helps people with disabilities, chronic illnesses, or other long-term health conditions stay at home and “self-direct” their care. Known as consumer direction in New York, this long-term care model empowers people to take control of who provides their services and where. PPL was selected to be the Statewide Fiscal Intermediary for the New York Consumer Directed Personal Assistance Program (CDPAP) starting in 2025. We will, along with a diverse alliance of service partners across the state, support the delivery of culturally sensitive and disability competent care to CDPAP participants. We are looking for people who share our passion for helping New Yorkers live happy, healthy, and independent lives to support CDPAP consumers and their personal assistants across a broad spectrum of services and functions.

Our culture attracts and rewards people who are compassionate, results-oriented, and driven to exceed customer expectations. We desire motivated candidates who are excited to join our fast-paced, consumer-focused environment, and who want to make a difference in helping transform the lives of the people we serve. 

Learn more about PPL and CDPAP at https://pplfirst.com/cdpap

Role Overview

The Director of Personal Assistant Payroll is responsible for overseeing the management of payroll services for those CDPAP personal assistants (PAs) who work with individuals receiving long-term care services. This role involves ensuring timely and accurate payroll processing, managing a team of payroll professionals, collaborating with other departments to meet client needs, and maintaining compliance with all relevant federal, state, and local regulations. The Director will also play a key role in optimizing payroll systems, implementing best practices, and continuously improving the overall payroll experience for clients and their PAs.

Key Responsibilities

• Payroll Department Management:
  1. Direct staff and oversee the accurate and timely processing of payroll for Personal Assistants (PAs).
  2. Ensure compliance with federal, state, and local payroll laws and regulations.
  3. Resolve payroll discrepancies and handle payroll-related inquiries.
• Leadership and Supervision:
  1. Lead and manage the payroll team, providing guidance and support.
  2. Train and supervise staff involved in payroll processing.
  3. Develop and implement payroll policies and procedures.
• Coordination with Fiscal Intermediaries:
  1. Work closely with other NY fiscal intermediaries to ensure smooth payroll operations.
  2. Coordinate with other departments to ensure accurate and efficient payroll processing.
• Reporting and Documentation:  
  1. Prepare and submit detailed payroll reports to senior leadership, including summaries of payroll expenses, tax withholdings, and benefits deductions.
  2. Generate monthly, quarterly, and annual payroll reports for internal review and compliance purposes.
• Compliance and Audit:
  1. Conduct regular audits to ensure compliance with payroll regulations.
  2. Implement corrective actions as needed to address any discrepancies.

Qualifications

• Education: Bachelor’s degree in accounting, finance, or business administration required. Payroll-related certifications such as Certified Payroll Professional (CPP) are a plus.
• Experience: 7+ years of experience in payroll administration, with at least five(5) years in a senior or lead payroll associate role for an organization of at least 500, ideally in a healthcare, home care, or financial management setting.
• Technical Proficiency: Experience with payroll software and systems (e.g., Workday, Paychex, QuickBooks or other payroll platforms) and strong proficiency in Microsoft Excel.
• Compliance Knowledge: Strong understanding of New York payroll laws, and regulations, and reporting requirements, including wage and hour laws, tax laws, and Medicaid or similar programs.
• Leadership and Mentoring: Proven experience in leading, managing, and developing a payroll team, fostering a culture of accuracy, collaboration, and efficiency.
  • Guide the development and execution of training programs to facilitate the career advancement of internal employees.
• Problem-Solving: Excellent analytical and problem-solvi