Administrative Assistant - Environmental, Health, & Safety

Position Title: 

Administrative Assistant - Environmental, Health, & Safety

 

 

Pay Rate:

$56,700 – 63,000

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

 

 

Category:

Salary full-time (non-exempt)

 

 

Physical Location:

International Paper – Columbus Mill

4335 Carson Road

Columbus, MS  39701

 

This position is located at the Columbus, MS Global Cellulose Fibers mill.  As one of the largest softwood pulp producers in the world, this location produces bleached softwood pulp for use in paper and specialty products such as absorbent personal care products, pharmaceuticals and photographic-based papers.  The position reports to the EHS Manager.

 

The Job You Will Perform:
 

• Responsible for office activities, coordinating calendars (schedules & appointments), meetings, conference calls, and travel arrangements for EHS department
• Ensures that the mill EHS team has appropriate materials for various meetings, and events.
• Assist employees with safety glasses and steel-toed boot programs
• Coordinate and facilitate meeting and EHS training scheduling including safety meetings, safety recognition, safety training, and visitor events
• Process expense reports for EHS purchases and create purchase requisitions yearly and as needed
• Purchase safety recognition items, lab supplies, EHS displays including signs, banners, stickers, etc.
• Responsible for maintaining the mill’s Safety Incident reporting system, EHS Sharepoint site, electronic reader board, and SDS system
• Maintain all EHS files
• Serve as central communications point for EHS Team

The Skills You Will Bring:

• Minimum five years’ administrative support experience preferred; associates degree is preferred
• Must have excellent PC skills including proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Microsoft Outlook
• Excellent time management and prioritization skills required
• Must be able to maintain positive relationships will all levels of the organization
• Must be able to handle multiple tasks and work in a dynamic environment
• Must demonstrate a high level of discretion and confidentiality
• Excellent interpersonal skills and communication skills (verbal and written)
• Must be able to shift priorities in order to handle a variety of work and changing deadlines
• Demonstrated ability to plan and coordinate scheduled meetings and travel arrangements with quality and accuracy
• Able to work independently to meet deadlines with minimum supervision

 

• Competencies:
  • Organizing, Time Management, Customer Focus, Integrity & Trust, Interpersonal Savvy, Listening, Peer Relationships, Planning, & Written Communication Skills

 

 

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets. 

 

 

The Career You Will Build:

Leadership training, promotional opportunities within a global company.

 

 

The Impact You Will Make:

We continue to build a better future for people, the plant, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 120 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience:

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

 

The Company You Will Join:

International Paper (NYSE: IP) is a leading global supplier of renewable fiber-based products. We produce corrugated packaging products that protect and promote goods, and enable worldwide commerce, and pulp for diapers, tissue and other personal care products that p