Administrative Assistant, Part Time, Days, Cardiology

Adventist Health Castle is the only organization in Hawaii to have received the Baldrige National Quality Award. This award is the highest level of national recognition for performance excellence that a U.S. organization can receive.

Located in Kailua, Adventist Health Castle is a 160-bed hospital and network of eleven community care clinics comprising of dental, primary and specialty care in Kailua, Kaneohe, Kapolei and Laie. Adventist Health Castle focuses on providing patient-centered healthcare in a caring environment, close to home, that extends beyond medical center and medical office walls.

Job Summary:

Performs a broad range of administrative and clerical duties in support of department operations. Directs workflow. Maintains a consistent and professional appearance in all communications in written and verbal form. Assists with research and provides administrative support to special projects.

Job Requirements:

Education and Work Experience:

• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred

Essential Functions:

• Performs general receptionist duties. Maintains department records, reports and statistics. Maintains patient medical records, and all related documents and administrative reports. Oversees supplies and equipment inventories, department costs and other budgetary information, and personnel and other office files.
• Prepares all departmental memos, agendas, minutes and reports. Copies, distributes and files reports/memos/records as requested.
• Assists with chart preparation. Participates in departmental performance improvement and quality assurance activities. Utilizes and updates departmental databases.
• Performs other job-related duties as assigned.

Organizational Requirements:

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations, including, but not limited to, measles, mumps, flu (based on the seasonal availability of the flu vaccine typically during October-March each year), COVID-19 vaccine (required in CA, HI and OR) etc., as a condition of employment, and annually thereafter. Medical and religious exemptions may apply.

Adventist Health is a faith-based, nonprofit, integrated health system serving more than 90 communities on the West Coast and Hawaii with over 400 sites of care, including 26 acute care facilities, clinics, home care, and hospice agencies in both rural and urban communities. Our compassionate and talented team of 37,000 includes employees, physicians and volunteers driven in pursuit of one mission: living God's love by inspiring health, wholeness and hope.