Executive Assistant

Audubon is currently seeking an Executive Assistant to join our team in our Houston, TX Energy Corridor Office.  The Executive Assistant will provide personal administrative support and assistance to executive staff.

 

PRIMARY RESPONSIBILITIES:

• Prepare and edit correspondence, communications, presentations and other documents.
• File and retrieve documents and reference materials.
• Conduct research, assemble and analyze data to prepare reports and documents.
• Manage and maintain executive’s schedules, appointments and travel arrangements.
• Arrange and coordinate meetings and events.
• Record, transcribe and distribute minutes of meetings.
• Monitor, respond to and distribute incoming communications.
• Answer and manage incoming calls.
• Receive and interact with incoming visitors.
• Interact with external clients.
• Co-ordinate project-based work.
• Review operating practices and implement improvements where necessary
• Supervise and train lower level staff.

Health, Safety, and Environmental Responsibilities:

• All employees are responsible for supporting Audubon Companies’ Health, Safety, and Environmental (HSE) policies and procedures. This includes:
• Performing duties in a manner that protects personal and team health and safety
• Participating in required HSE training, meetings, and reporting activities
• Identifying and reporting hazards, near misses, and unsafe conditions
• Following safe work practices and complying with applicable regulatory requirements

 

EXPERIENCE AND SKILL REQUIREMENTS:

• Bachelor’s degree preferred, not required.
• At least 3 years’ experience providing support at the executive level.
• Organizational and planning skills.
• Communication skills.
• Information gathering and information monitoring skills.
• Problem analysis and problem solving skills.
• Judgment and decision-making ability.
• Initiative.
• Confidentiality.
• Attention to detail and accuracy.
• Flexibility.

No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled