Administrative Assistant II

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

Administrative Assistant II

Position Location: Austin, TX

NOTE: This position is required to be in-office 4 days a week with 1 day remote. This is not a fully remote position.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that’s recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

Neuromodulation

Our Neuromodulation business includes implantable devices compatible with mobile technology to help people who suffer from chronic pain and movement disorders. These non-opioid therapies allow us to provide interventional pain therapy to patients throughout the pain continuum.

The Opportunity

The Administrative Assistant II will provide primary administrative and overall support and coordination for two senior leaders in the Medical Devices division. This Administrative Assistant II will complete special assignments and projects as required to enable efficient departmental operations. This individual will interact with key internal and external stakeholders, so a high level of professionalism is required.

What You’ll Work On

• Assists with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.
• Leads, organizes, and manages all details related to event planning for corporate offsite meetings.
• Creates, edits and reviews, proof reads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, inputs and comments from multiple stakeholders; a demonstrated proficiency with MS Excel and PowerPoint is especially critical.
• Submits invoices payment processing.
• Assists in supporting activities associated with the strategic plan and quarterly report process.
• Provides general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, etc.
• Prepares and updates reports, memoranda, and correspondence as required.
• Applies a high attention to detail and creates a high degree of organization to ensure high quality work product and adherence to deadlines. Must be very detail oriented, organized, self-motivated to follow through on requests (without requiring follow-up), and perform professionally under pressure and with limited direction.
• Leads special projects as assigned.
• Performs other related duties and responsibilities, on occasion, as assigned.
• Ability to travel 10-15% (domestic & international).  

Required Qualifications

• High School diploma or GED is required. Bachelor’s degree preferred.

• 3+ years’ experience of executive/senior leadership-level administrative experience.
• Highly- skilled in providing administrative support to leaders at the top level of an organization.
• Proficiency with the following software: MS Office, SAP Concur, MS SharePoint, and monday.com. Salesforce experience is a plus.
• Proficient with managing and submitting Concur travel and expense reports.
• Proficient with scheduling and reserving travel (US and OUS) for the executives’ trave