Staff Coord, Admin

Date Posted:

2025-12-03

Country:

United States of America

Location:

HNC99: Field Office - NC Remote Location, Remote City, NC, 27601 USA

Position Role Type:

Unspecified

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Security Clearance:

This position is for an Executive Admin who will provide direct support to the VPGM of Cabin Monuments for Collins Aerospace. The ideal candidate works independently, is a creative problem-solver and demonstrates a customer-oriented mindset. This person relies on extensive experience and judgment to plan and accomplish assigned goals and tasks. This role is an opportunity to provide critical support to the organization. By helping leadership run smoothly, you’ll enable the function to move quickly and operate effectively.

What you will do:

• Performs critical administrative activities and services (i.e. processing expense reports, scheduling meetings, booking travel, etc.) to ensure executive leadership can focus their energy and time in the most impactful areas.

• Responds to complex email and phone inquiries.

• Conducts and/or oversees the gathering, verification and processing of documentation.

• Reviews reports prepared for management.

• Recommends, develops and implements new processes or approaches that will help the team function more smoothly.

• Performs data entry and other normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals, arranging meetings and conferences and receiving, referring or answering mail.

• Reviews drafts and finished documents for appropriate grammatical usage and answers questions relating to functional operations and established policies and procedures.

• May provide executive assistant services as a direct assistant to Senior Executives and General Managers.

• This includes working independently on special assignments, managing the Executive's schedule, processing and handling of confidential documents and other administrative duties.

• May be asked to assist the team with additional operational duties, including PPT deck support, offsite scheduling, etc.

• Must be willing and able to travel up to 5%

Qualifications you must have:

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience

• 5+ years experience with Microsoft Office Suite

Qualifications we prefer:

• C-Suite experience

• SAP expense reporting experience or related

• 5+ experience managing calendars, expenses, and domestic/ international travel as an executive assistant.

• PowerPoint & Excel experience

• Experience as a virtual assistant/ working in a remote environment.

• Project management experience

At Collins Aerospace, our customers are at the core of our business. And meeting each of their unique needs is the key to our success. The Customer & Account Management organization plays a critical role at Collins Aerospace both internally and externally. We provide executive-level support to major original equipment manufacturers and defense customers and support our Strategic Business Units (SBUs) by augmenting key relationships and maintaining an excellent customer experience. Internally, we develop and support our SBUs by strategically planning and capturing future growth opportunities while ensuring customer satisfaction. If you want to advance your career while contributing to a vision that helps our customers redefine the aerospace industry, then consider landing here!

WE ARE REDEFINING AEROSPACE.  

* Please consider the following role type definitions as you apply for this role. 

Remote: Employees who are working in Remote roles will work primarily offsite (from home).  An employee may be expected to travel to the site location as needed.   

Regardless of your role type, collaboration and innovation are critical to our business and all employees will have access to digital tools so they can work with colleagues around the world – and access to Collins sites when their work requires in-person meetings. 

Some of our competitive benefits package includes:   

• Medical, dental, and vision insurance  

• Three weeks of vacation for newly hired employees  

• Generous 401(k) plan that includes e