Administrative Assistant

Work Place Flexibility: Hybrid 

Legal Entity: Entergy Services, LLC 

 

***This is a hybrid position in New Orleans, LA. Relocation assistance and sponsorship is not provided. The official title will be Asst-Administrative II - Sr depending on the candidate's qualifications and experience. ***

***Successful completion of the EEI SASS test is required to be considered for this position***

 

Job Summary/Purpose

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

 

Job Duties/Responsibilities:        

1. Provide secretarial and administrative support to Staff and Managers.
2. Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
3. Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
4. Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
5. Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
6. Be proactive in forwarding work issues to the appropriate managers/supervisors.
7. Process expense reports and input employees worked hours into the system.
8. Coordinate with executive and senior administrative staff to handle requests and queries from supervisors and/or managers.
9. Various additional duties or assignments requested by senior management.                                                                                                                                                                                              

 

Minimum Requirements

Minimum education required of the position

Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

 

Minimum experience required of the position

Asst-Administrative II (S): 2-4 years of relevant work experience required.

Asst-Administrative III (S): 4-6 years of relevant work experience required.

Asst-Administrative Sr (S): 6+ years of relevant work experience required.                                                                                                                                                               

 

Any certificates, licenses, etc. required for the position

Must be EEI SASS test recommended.

 

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Primary Location: Louisiana-New Orleans Louisiana : New Orleans 
Job Function: Information Technology
FLSA Status: Nonexempt 
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT 
Number of Openings: 1
Req ID: 119124
Travel Percentage:Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO)