Human Resources Generalist (6133)

Job DetailsJob Location: Santa Ana, CA 92705Position Type: Full TimeEducation Level: NoneSalary Range: $22.00 - $24.00 HourlyJob Shift: DayReports to: Payroll Supervisor

Department: Administrative

Status: Full-Time, Non-Exempt, Hourly, 100% In-Person

 

Job Summary: The HR Generalist provides operational and administrative support to core Human Resources functions, with a primary focus on payroll backup, benefits support, compliance activities, training coordination, and HR operations. This role serves as a key support resource for payroll processing, benefits administration, leaves of absence, and accommodations as needed. The HR Generalist also supports workers’ compensation activities, workplace compliance initiatives, internal and external audits, and department-wide training and development efforts. Recruitment and employee relations support are provided as needed during periods of increased workload or departmental demand. This position requires professionalism, discretion, and strong organizational skills, may require occasional travel, and reports to the Payroll Supervisor.

Essential Duties and Responsibilities

Payroll, Benefits, Leaves & Accommodations Support (Primary Focus)


Serve as backup support to payroll processing, including data entry, audits, reporting, and employee payroll inquiries
Assist with benefits administration, including open enrollment preparation, employee communications, and system updates
Support the leaves of absence and reasonable accommodations process, including tracking, documentation, and coordination with vendors or internal partners as needed


Compliance, Workers’ Compensation & Audits (Primary Focus)


Provide workers’ compensation support, including claim documentation, coordination with stakeholders, and participation in in-person investigations as needed
Support workplace compliance initiatives, including workplace violence prevention training coordination and tracking
Support internal and external audits by compiling documentation, preparing reports, and responding to audit requests
Assist with HR policy and training development to support compliance and best practices


Training & Development (Primary Focus)


Support company-wide training and development assignments, including scheduling, logistics, coordination, and recordkeeping
Assist with the coordination and documentation of required, compliance-related, and developmental trainings


Administrative & HR Operations


Provide high-quality customer service to employees regarding HR policies, procedures, and programs
Schedule appointments, arrange meetings, and coordinate travel as needed
Coordinate logistics for company training sessions, department-wide meetings, and new hire orientations as needed
Ensure the HR department suite is organized and stocked, including maintaining clean and professional shared and break areas
Assist with front desk receptionist coverage as needed to ensure continuity of operations
Maintain confidentiality and professionalism when handling sensitive employee information


 

Employee Records & HR Systems


Support organizing and maintaining employee personnel files in compliance with legal and organizational requirements
Maintain HR databases and tracking systems, ensuring accuracy and completeness
Track and document employee status changes, including promotions, disciplinary actions, recognitions, and performance reviews
Assist with termination processing and exit interviews as needed
Ensure former employee files are maintained and retained in accordance with applicable laws


Employee Relations & Investigations (As Needed)


Support the Employee Relations Team with employee relations matters and investigations as needed, including documentation, scheduling interviews, and maintaining case files
Assist with workplace investigations, including in-person participation as needed
Provide administrative and logistical support throughout the investigation process while maintaining strict confidentiality

QualificationsEducation and Experience


Experience in recruitment, onboarding, employee relations, and performance management 
Working knowledge of labor laws and employment regulations
Experience supporting payroll, benefits, compliance, or investigations preferred
Data analysis skills related to tracking HR metrics
Proven experience in an HR role


General Qualifications


Strong interpersonal and customer service skills
High level of reliability, responsibility, and attention to detail
Effective oral and written communication skills
Ability to meet deadlines and manage multiple priorities
Ability to work both independently and collaboratively as part of a team


Physical Requirements


Ability to lift up to 25 pounds
Prolonged periods of sitting at a desk and working on a computer
Reliable transportation and ability to travel