Operational Support Administrator

Are you looking to join a company that cares about your future and is committed to your growth? Start your career in the fast growing beverage sales distribution with of the fastest emerging brands at Hayden Beverage. Now hiring an Operational Support Administrator to join our team in Boise, ID! 

This position’s primary responsibility and function is to assist the performance of delivery and merchandising team to successfully meet Company requirements and standards. This position will perform administrative activities including but not limited to routing incoming phone calls and communications, providing clear directions and/or instructions, data entry and reporting.

Job Details: 

• Assist in the interviewing and hiring of Delivery and Merchandising positions by working with Delivery Supervisor team and HR team.
• Assist in the adoption and training of all worksite safety programs.
• Assist supervisors in conducting periodic training for staff on topics such as new policies, changes in safety rules or operational processes, and others.
• Assist supervisors with time and attendance compliance including working with supervising personnel in the identification of non-compliant patterns and behavior and initiating corrective action processes.
• Maintain a safe and clean work area by complying with procedures, rules, and regulations.
• Coordinate department return to work cases with the Risk Director to minimize injuries and cost to the Company.
• Maintain continuity among work teams by documenting and communicating necessary actions, irregularities, and continuing departmental needs.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics in applicable programs.
• Oversee the completion and accurateness of appropriate delivery operations paperwork, DVIRs and ensuring delivery drivers handle accordingly.
• Oversee cleanliness and order of delivery vehicles, observing designated surrounding areas where delivery vehicles are parked is constantly maintained.
• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
• Demonstrate discretion and maintain information in a confidential manner. 
• Collect and manage data, prepare reports for analysis by management.
• Maintain and utilize filing and retrieval systems.
• Accurately maintains records of inventory in the facility and monitors appropriate adjustments based on sales representatives’ needs
• Reconciliation of invoices and sample requests to properly reflect inventory movement; ensure accurate completion of accounts receivable and account maintenance.
• Generate invoices for the sale and delivery of products using the point-of-sale program and associated programs.
• Assist with accounts receivables and work with corporate accounting to research and correct discrepancies.
• Assist operations in the market when necessary, including merchandising or building/taking down displays.
• Consistently contribute to the administr