Director of Maintenance, Operations and Facilities

Job Summary:

Under the direction of the Executive Director, the Director of Maintenance, Operations, and Facilities provides strategic leadership and oversight of all day-to-day and long-term planning related to the school’s facilities, maintenance, and operational services. Key responsibilities include oversight of staff and project management, administration of work orders, facility improvements, and the coordination of construction, modernization, and other capital outlay projects to support the school’s operational and educational needs.

Essential Duties and Responsibilities
• Oversee maintenance, repairs, and capital improvement projects to ensure safe, functional, and welcoming campus facilities, including awareness of asbestos-related risks.
• Coordinate with vendors and contractors for renovations and sustainability initiatives, providing updates and cost estimates to the Chief Business Officer (CBO).
• Participate in strategic planning meetings and partner with the Executive Director, leadership team, and CBO to evaluate facility conditions, prioritize capital needs, and develop and monitor facilities budgets.
• Develop and implement a comprehensive preventive maintenance program for all school buildings, systems, grounds, and equipment.
• Research and coordinate the purchase of items needed for facilities and maintenance projects, following school requisition procedures.
• Collaborate with LAUSD and local, county, state, and federal agencies to ensure legal and regulatory compliance on all facilities-related initiatives.
• Manage job walks, bidding processes, and contractor selection to ensure cost-effective and timely project delivery.
• Establish and maintain project schedules and implement systems to monitor and report progress to school leadership, the Board, and external agencies as required.
• Develop, implement, and monitor safety protocols, emergency preparedness plans, and risk mitigation strategies to ensure a safe campus environment.
• Ensure compliance with insurance requirements and manage liability issues, consulting with the Executive team on significant risks.
• Conduct regular site inspections to ensure compliance with building codes, OSHA regulations, and the school’s Injury and Illness Prevention Program (IIPP).
• Respond to urgent maintenance concerns with appropriate coordination and resolution strategies.
• Supervise plant managers, custodial, and maintenance staff, managing hiring, training, scheduling, and performance evaluations.
• Collaborate with parent organizations, community groups, and stakeholders to support school initiatives and events, aligning operations with community needs.
• Stay current on industry best practices and regulatory changes through participation in training and professional development.
• Perform related duties as assigned.

Knowledge of:
• School and department organization, operations, policies, and objectives.
• Applicable federal, state, and local building codes, ordinances, safety regulations, and environmental laws.
• Requirements, best practices, and proper methods for maintaining buildings, grounds, and equipment in a safe, clean, and orderly condition, including custodial work, groundskeeping, general maintenance and repair, and the use of appropriate materials, tools, and equipment.
• Safe and efficient operation of HVAC, heating systems, electrical systems, and other building infrastructure.
• Operation of computers and relevant software applications.
• Recordkeeping procedures, including inventory control, storage, reporting, and materials disbursement.
• Knowledge of effective supervisory principles and responsibilities, including compliance with labor agreements applicable to subordinate staff. Ability to:
• Plan, coordinate, and supervise maintenance and operations activities, including inspections, cleaning, construction, repairs, and general upkeep of school facilities, grounds, and equipment.
• Direct and prioritize work orders, schedule projects, and ensure departmental functions align with school objectives.
• Inspect projects to ensure accuracy, quality, and compliance with applicable codes and standards.
• Analyze issues, assess alternatives, and implement effective solutions.
• Communicate clearly and professionally, both orally and in writing.
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