Administrative Assistant

About North Park

Founded in 1891, North Park University is a Christian university affiliated with the Evangelical Covenant Church of over 3,200 students from around the country and the world. Located for over 125 years on the land of the Miami and Potawatomi tribes in what is today Chicago’s northside, NPU has recently been designated a Hispanic Serving Institution and is committed to serving diverse populations. Elevating North Park University’s core distinctives of Christian, city-centered, and intercultural, NPU values diversity among its faculty and is committed to building a racially and culturally diverse intellectual community, and strongly encourages the nomination and candidacies of persons who are Black, Indigenous, and People of Color regardless of gender.

North Park University is located in the Albany Park neighborhood of Chicago, one of the most ethnically diverse zip codes in the United States. It is nine miles from downtown Chicago. The North Park campus has often been referred to as an oasis in the heart of the city – a place where students from urban, rural, and suburban backgrounds alike can call home. And all of this within the major metropolitan backdrop of Chicago: one of the world’s largest and most diversified economies, renowned for its museums and music, and voted best large city in the U.S. for four years in a row by Condé Nast Traveler.

Mission

The mission of North Park University is to prepare students for lives of significance and service through education in the liberal arts, professional studies, and theology.

Vision

Building on our core institutional identity—Christian, city-centered, intercultural—our vision is to create a university of uncommon character and enduring excellence, where faith, learning, and service meet. Reporting to the Director of Advancement Services, the Prospect Strategy Manager is responsible for analyzing data and providing strategic information on achieving advancement and alumni engagement goals. This position will manage donor analytics data and collaborate with the Advancement and Alumni Engagement staff to provide recommendations-based analysis to ensure the team is maximizing fundraising potential across giving channels.

Summary

As the Administrative Assistant, you will report to the Director of Provost Operations, and be responsible for providing administrative support equally to both the Provost and the Vice President for Enrollment Management and Marketing. Your daily responsibilities include managing the calendars of executives, fielding emails and phone calls, managing digital files, general office management, and other comparable duties.

Responsibilities:

• Manage the provost’s and VP for Enrollment Management’s calendar and meeting schedules.
• Provide meeting support for both executives (preparing decks, agendas, minutes, etc.).
• Support the University Dean and other members of the Office of the Provost with administrative and special projects.
• Schedule travel plans for the VP for Enrollment Management and Marketing staff as needed.
• Serve as a first point of contact to all visitors to the office.
• Assist the Director of Operations with various Provost Office and university related projects and events.
• Other administrative duties as assigned.

Fiscal Operations:

• Help develop and monitor budgets for the entire division with guidance from Provost office leadership and VP of Enrollment Management.
• Routinely process administrative duties in the university’s business office. Such as, oversee expenses, budget requests, and timely submission of department expenses.

Requirements

• A minimum of 6 years of direct high level administrative experience within a higher education environment.
• Must be organized with high attention to detail.
• Ability to understand and follow complex directions.
• Can effectively prioritize and coordinate overlapping tasks in a dynamic environment.
• Possess a high level of professionalism and effective communication skills.
• Demonstrate a customer friendly and bubbly spirit.
• Proficient with Microsoft Suite: Word, Excel, Outlook, PowerPoint, etc. and comfortable working with new systems and technology.
• Committed to and an articulate supporter of the university’s mission, identity, and Christian faith commitment.
• Personal commitment to North Park’s mission of Christian higher education.
• Organizational Awareness: Maintains sensitivity to and awareness of the internal climate of the organization.

Preferred:

• Bachelor’s degree preferred.

Benefits

• Medi