Administrative Assistant

Purpose of the Position:

The Administrative Assistant will serve as the primary point of contact and provide administrative support for the Dean's Office and the Education Student Services Office (ESSO) in the College of Education, Sport, and Human Sciences (CESHS). The ESSO includes academic advisors and internship and certification support.

Duties/Responsibilities:

• At the direction of Dean's Office and ESSO staff, update records in student information databases and assist with compiling data for university, state, federal, and accreditation reports. Serve as a backup administrator for the Tk20 student information database and its successor.
• At the direction of ESSO staff, send student placement requests to internship and field experience sites. Track the status of placement requests and ensure ESSO staff are fully informed of placement statuses in a timely manner. Track submission and execution of MOUs with various external constituencies, particularly internship sites.
• At the direction of ESSO staff, coordinate with academic departments and the college Resource Manager to manage onboarding and semesterly offer letters for internship supervisors. Assist ESSO staff with onboarding of student ambassadors each semester.
• Support Dean's Office and ESSO staff in the planning and execution of events, particularly internship receptions, advisory council meetings, and Honors Convocation.
• Handle initial customer service for the Dean's Office and ESSO personnel, fielding calls, greeting and directing visitors, responding to inquiries, initiating problem resolution, and scheduling meetings. Edit college website pages upon request of Dean's Office and ESSO staff and with approval of the Associate Dean.
• Assist with special projects as assigned.

Minimum Requirements:

• Bachelor's degree or an equivalent combination of education and years of experience.
• 3-5 years of verifiable full-time verifiable relevant administrative work experience.
• Proficiency in Microsoft Office Suite, particularly Excel is required.
• Excellent written and verbal communication and interpersonal skills.

Desired Qualifications:

• Bachelor's degree.
• Professional experience in a higher education setting.

Published Salary (if available):

$40,000 - $42,000