Jobs and Careers

VP, Operations

Cedar Knolls, New Jersey, United States, United Statesfull_timeVerifiedPosted 8 Apr 2025

About the role

VP, Operations, Fingerpaint Medical
Reset your expectations of a health and wellness agency. From our inception, Fingerpaint has been driven by an unstoppable collective spirit of possibility. It’s that curiosity that’s at the heart of everything we do. From our legendary people-first culture to the hundreds of Fingerpainters who define us, we’ve reimagined what it means to be a healthcare and wellness agency. Here, creativity happens naturally—we attract top talent and give them a space to grow and collaborate. Objectives of This Role: The Operations team enables Fingerpaint to deliver best-in-class work for our clients. The VP, Operations for our Fingerpaint Medical team (publications, Medical Affairs, and Medical Communications) is the creative problem-solver who maximizes operational efficiency and client profitability through active management of staff and finances in addition to workflow and process improvement. You are forward-thinking when it comes to staff plans and can thoughtfully craft the optimal mix of people to realize maximum profitability, work quality, and scientific output. You enjoy the challenge of enacting change to reflect longer-term vision and company culture. Duties and Responsibilities:

Establish process standards (i.e. onboarding, client training SOP's, etc) and ensure continued adherence to those processes across all brands in Fingerpaint Medical.
Facilitating monthly internal health check meetings to report on risks and opportunities across all brands as part of the assigned client team
Interfacing closely with the Agency President on financial forecasting, resourcing, and operational metrics.
Contribute to goal setting for the full agency, ensuring the overall agency/team objectives are well understood by all team members
Operational Excellence

Partner with PM and Dept Leads to foster an environment of continuous improvement by assessing, establishing, and implementing processes, methodologies, and tools intended to maximize workflows and operational efficiency
Establish best practices for client workflow management
Establish and build effective working relationships with key discipline leads (including account services, creative, strategy, marketing technology, media, etc)
Ensure all team members' adherence to agency and client standard operating procedures and utilization of appropriate tools and templates
Instill a philosophy of proactive and strategic resource management. Be a key partner to agency and discipline leaders to prioritize and forecast staffing requirements and fill resource gaps through resource sharing/freelance
Serve as a client-facing partner in key meetings (ie, agency evaluations, new business initiatives, onboarding/ workflow, business planning, financial meetings, etc)

Financials

In collaboration with business management, finance, account lead, and operations lead, management of client monthly and annual forecast
Partner with Business Unit Lead to maintain awareness of overall financial health (including profitability) and track trends/ progress over time across business units and accounts
Review of all SOW's to ensure consistency across accounts and business units
Understanding all client financial requirements and platforms, ensuring the team adhere to client processes
Participation in key client financial meetings

Job requirements:

8+ years of related professional experience in project management and/or operations management within a healthcare/pharmaceutical medical communications agency or advertising and marketing environment
Experience working in client financial platforms (i.e. Decideware)
Thorough understanding of projec