Administrative Assistant I

Description

CTG is seeking to fill an Administrative Assistant I opening for our client in Pleasanton, CA.

 

Location: Pleasanton, CA

Duration: 6 months

 

Overview:

The Administrative Assistant will directly support the Director of Procure to Pay, and two VP Finance positions, and secondarily, their leadership teams and organizations.

 

Duties:

• Manage calendars and assist in managing meetings, and other activities – primarily for the three principals.
• Proactively prevent and/or identify schedule or resource conflicts.
• Handle all planning areas related to required meetings including identifying and scheduling conference rooms, equipment, catering, etc.
• Assist in preparation of meeting materials including agendas, presentations, etc. if needed.
• Maintain organization materials including vacation calendars, organizational charts, phone lists, etc.
• Provide administrative support including organizing events, processing mail, making travel arrangements, processing expense reports, ordering office supplies, filing, document archival etc.
• Oversee specialized mail and shipping document handling process which includes but not limited to receiving, scanning, and distributing mail and packages via interoffice mail, Fed Ex, or email to General Mailboxes.
• Manage and reconcile Purchasing Card.
• Maintain existing P2P website (MS SharePoint) with current information including announcements, calendar, and other updates as necessary.
• Arrange interviews for candidates applying for open positions and oversee the on-boarding and off-board process of employees and contractors.
• Other tasks as assigned.

Skills:

• Advanced office application skills including use of Excel, PowerPoint, Word, Outlook, and SharePoint.
• Strong use of discretion and judgment, especially in dealing with highly sensitive and confidential information.
• Excellent customer service and communication skills. Ability to interact effectively with all levels of management.
• Excellent planning and organizing skills.  Very strong execution and follow-through skills.
• Demonstrated ability to multi-task and set priorities to support and consistently meet deadlines for multiple stakeholders.
• Exceptional attention to detail.
• Ability to stay calm and poised under tight timelines.

Experience:

• 3-5 years of relevant work experience

Education:

• A Bachelor’s degree is preferred

Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

 

CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee based recruitment services for this role.

 

To Apply:

To be considered, please apply directly to this requisition using the link provided. For additional information, please contact Laura Dominguez at 716-887-7203 or Laura.Dominguez@ctg.com. Kindly forward this to any other interested parties. Thank you!

 

The expected base salary for this position ranges from $25.00 to $27.85 per hour. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, market factors, and where applicable, licensure or certifications obtained. In addition to salary, a competitive benefit package is also offered.

About Us

CTG is a leading provider of digital transformation solutions and services that accelerate clients' project momentum and achievement of their desired IT and business outcomes. Our vision is to be an indispensable partner to our clients and the preferred career destination for digital and technology experts. CTG has operations in North America, South America, Western Europe, and India. For more information, visit www.ctg.com.

 

Our culture is a direct result of the people who work at CTG, the values we hold, and the actions we take. In other words, our people are the culture. It's a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities. Part of our mission is to cultivate a workplace that attracts and develops the best people, reflected by our recognition as a Great Place to Work-certified company across many of our global operations.

 

CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.

 

CTG is an Equa