Administrative Services Specialist/Manager (Bilingual - Mandarin) - A Battery Manufacturing Company

Job Title: Administrative Services Specialist/Manager (Bilingual - Mandarin)
Position Type: Full-Time
Location: Marshall, MI (On-Site) or Reno, NV (On-Site)
Salary Range / Rate: Total Package $76,000 - $140,000
Work Eligibility: US Citizen/Permanent Residents, No Work Visa Sponsorship Provided
Job ID#: 142625 & 142623
 

Job Overview:

We are seeking two detail-oriented and resourceful administrative services specialists/manager to join our team. This role involves supporting the Internal Services Manager by handling various administrative tasks, coordinating the relocation of expatriates, managing international travel logistics, and ensuring compliance with company guidelines. The ideal candidate should have strong organizational skills, effectivecommunication abilities, and be comfortable working in a fast-paced environment. Fluency inboth English and Chinese is essential for this role.

Essential Functions:
Administrative Functions:

• Provide assistance with the daily management of office operations, including orderingsupplies, coordinating facility services, and maintaining a well-organized workenvironment.

• Support front desk duties by welcoming visitors, answering phone calls, and managingincoming and outgoing correspondence.

• Assist in planning and organizing meetings, conferences, and events, ensuring all logisticalrequirements are met.

Expatriate Assistance:

• Facilitate the relocation process for employees moving from China to the U.S., coordinating housing, transportation, and other essential services.

• Collaborate with HR and third-party providers to manage visa applications and ensurecompliance with all legal and regulatory requirements.

• Aid in the development and execution of programs to help expatriates and their familiesintegrate into the local culture, providing ongoing support throughout their assignment.

International Travel Management:

• Oversee the arrangements for U.S. employees traveling to China, including booking flights, accommodations, and local transportation, while ensuring adherence to company travel policies.

• Work with HR and legal teams to handle visa applications and ensure that all international

travel complies with relevant regulations.

• Provide continuous support for employees during their international trips, resolving anyissues that may arise.

Policy Adherence:

• Assist the Administrative Services Manager in enforcing company policies related toadministrative operations and travel.

• Ensure that all procedures are in line with company standards and legal requirements, and assist with training staff on these policies.

• Monitor compliance with internal policies, making recommendations for improvements as necessary.

Interdepartmental Support:

• Collaborate with departments such as HR, finance, and operations to ensure that administrative processes are running smoothly.

• Act as a contact point for inquiries from other departments, offering administrativesupport and information as needed.

Flexibility and Travel:

• Maintain adaptability in your work schedule to meet the company’s needs, includingparticipating in events and projects outside of regular business hours.

• Be prepared to travel, both domestically and internationally, to support companyactivities.

Minimum Qualifications
• At least 3 years of experience in an administrative assistant or internal services role, ideally within a corporate setting.
• Previous experience in expatriate relocation and international travel management is preferred.
• Fluency in both English and Chinese is a must.
• Strong organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
• High attention to detail and a commitment to ensuring accuracy in all administrative activities.
• Excellent verbal and written communication skills, with the capability to interact effectively with a diverse group of employees and external partners.
• Problem-solving skills and the ability to address challenges proactively.
• Experience working in a diverse environment, with a good understanding of the needs of expatriates and international business travelers.
• Willingness to adjust to changing circumstances, including working outside regular hours and traveling as necessary.

Physical Requirements:
• Ability to move around work sites, which may include walking, standing, and climbing ladders or stairs.
• Flexibility to bend, kneel, or crouch, particularly when inspecting installations or troubleshoot