Senior Executive Assistant

Company Description

Our Mission

At Palo Alto Networks® everything starts and ends with our mission:

Being the cybersecurity partner of choice, protecting our digital way of life.

Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.

Our Approach to Work

We lead with flexibility and choice in all of our people programs. We have disrupted the traditional view that all employees have the same needs and wants. We offer personalization and offer our employees the opportunity to choose what works best for them as often as possible - from your wellbeing support to your growth and development, and beyond!

At Palo Alto Networks, we believe in the power of collaboration and value in-person interactions.This setup fosters casual conversations, problem-solving, and trusted relationships. While details may evolve, our goal is to create an environment where innovation thrives, with office-based teams coming together three days a week to collaborate and thrive, together!

Job Description

Your Career

Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization and PANW. This role will provide administrative support to the President of North America Sales.

This is a office based role is based in our HQ, Santa Clara, CA.

Your Impact
● Provide sophisticated calendar management with appropriate attention to detail, and prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements,
● Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance.
● Think proactively and prioritize work
● Coordinate and be present at most meetings, special events such as off-sites, celebrations, and team-building activities
● Expert in coordinating all travel arrangements and itineraries
● Managing and reconciling expense reports and purchase requisitions
● Coordinate and manage content collection and contribution for weekly updates, presentations, meetings, and communications
● Manage special projects for and with Executive
● Ability to function well in a high-paced environment; performs additional duties as assigned by executive
● Be responsive to emails/texts/IM/phone calls, with outside normal business hours
● Use discretion, confidentiality, and good judgment to handle Senior level matters
● Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
● Work closely with the executive to keep them well informed of upcoming commitments and
responsibilities, following up appropriately

Qualifications

Your Experience

● 10+ years of experience working at an Executive Assistant level supporting SVP & C - level leadership
● B.S./B.A degree or equivalent experience
● Exhibits confidence, composure and professionalism in a fast-paced environment
● Demonstrates strong organizational and multi-tasking skills with the ability to prioritize tasks
● Expert knowledge of Google Suite applications a plus
● Team player with a positive attitude
● Ability to work independently and proactively
● Outstanding attention to detail and dedication to faultless execution on tasks along with an eye for the smallest details and their impact on the larger vision
● Expert coordinating commercial, domestic and international travel
● Background in senior level support with capacity to navigate, digest, and make decisions
effectively

● Experience working with Executives and important customers and partners
● Strong business sense and can decipher priorities and make excellent judgment calls when needed
● Dedication to excellence - perform duties at the highest level possible on a consistent
temperament to work with sensitive information
● Service focus - dedicated to meeting the expectations of the supporting leader/s
● Comfortable working across many different time zones
● Proactive approach to recognizing needs, anticipating issues, and solving problems
● Ability to think creatively, function independently and work proactively in a fast-paced environment
● Handle complexity and demands with a sense of urgency, drive and passion
● Experience exercising discretion and confidentiality with sensitive company information
● Maintain open communication with the broader cross functional organization and peer assistants