Administrative Coordinator

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas - Health Science Center

Division: HSC-Div of Rsrch & Innovation

SubDivision-Department: HSC-Health Institutes & Centers

Department: HSC-Inst for Health Disparities-300220

Job Location: Fort Worth

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.   We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.   Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Institute for Health Disparities (IHD) conducts research, training and community outreach in the areas of minority health, health disparities and workforce diversity. Constituting the IHD are the Texas Center for Health Disparities, National Research Mentoring Network, Texas CEAL Consortium, Diversity Training Programs and the NIMHD Endowment.

Position Overview

The Administrative Coordinator will assist the Principal Investigator (PI), Multiple Principal Investigators (MPIs), and Co-Investigators with clerical support and reporting of the AIM-AHEAD Consortium.

Minimum Qualifications

• Bachelor's degree and one (1) year of related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Considerable knowledge of general office procedures and practices.
• Knowledge of University policies and procedures related to the area of assignment.
• Skill in making mathematical calculations and computations.
• Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to establish and maintain good working relationships.
• Ability to communicate effectively orally and in writing.
• Ability to work without close supervision.
• Knowledge of safe working procedures related to work performed.

Preferred Qualifications

• N/A

Required License/Registration/Certifications

• N/A

Job Duties:

• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet database, or presentation software 
• Coordinate travel and reimbursements for AIM-AHEAD staff 
• Assist with coordinating in-person events (ie. reserving rooms, managing catering, purchasing meeting materials, booking hotels, and processing reimbursements related to travel)
• Set up meetings and maintain agenda. Send reminders and follow up messages and information.
• Maintain schedule and event calendars 
• Proofread work done by others to check for correct spelling and grammar, ensure that company form policy is followed, and recommend revisions 
• Manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, correspondence or other materials
• Document and maintain monthly, up-to-date expense re