Executive Administrative Assistant

About Puttshack: Puttshack is an upscale, tech-infused mini golf experience that appeals to everyone. More than just indoor mini golf, Puttshack leans on its ground-breaking technology to elevate the game while also serving world-class food and full bar in a cool environment. The Puttshack experience is really all about having fun – and doing something fun – together.

 

Our Purpose: To bring everyone in to play.

Our Vision: To be the universal answer to the question ‘Where should we get together?’

Our Mission: To create lasting memories for people of all generations through a shared, world-class entertainment experience.

Our Values:

• Bring your 'A' game. We strive for excellence in everything we do.
• Lead the Way. Our associates embrace and are inspired by change.
• Own the Fun. We revel in our guests’ enjoyment.
• Care Deeply - We take great care of our guests, our associates and the communities we call home.

Position Summary:

Puttshack is seeking a proactive, detail-oriented, and highly organized Executive Administrative Assistant to provide comprehensive support to our Executive Leadership Team and overall office operations.  This influential role is ideal for an administrative professional who thrives in a fast-paced, dynamic environment, and is comfortable balancing executive administrative duties, board communication, legal and compliance support, office management, and company-wide event coordination. The successful candidate will demonstrate exceptional communication skills, sound judgment, and the ability to handle sensitive matters with discretion and poise.

 

Location: River North Chicago Corporate Office

Hybrid Remote Schedule-must be in office 4 days per week

 

Key Responsibilities:

• Provide high-level administrative support to the executive team, including complex calendar and travel management, meeting preparation, and correspondence.
• Serve as a primary liaison between the executive team, Board of Directors, and internal/external stakeholders, ensuring effective communication and follow-up on key initiatives.
• Prepare, review, and organize materials for Board of Directors meetings, including agendas, presentations, and minutes; manage board communications and logistics, and ensure timely distribution and accuracy of all board-related documents.
• Manage and oversee liquor licensing processes for all Puttshack locations, including application submissions, renewals, compliance tracking, and coordination with regulatory agencies to ensure uninterrupted operations.
• Support the executive team in private equity (PE) business activities, including due diligence, investor communications, and confidential transaction support.
• Organize and maintain legal and corporate files, both physical and electronic, including contracts, licenses, and regulatory filings; maintain a secure document management system.
• Provide general administrative support to the executive team, including responding to internal requests, reviewing and formatting contracts and other legal correspondences, while upholding strict confidentiality and protecting sensitive information.
• Work with the leadership team on company-wide projects, maintaining org charts, board meeting minutes.
• Prepare, proofread, and edit legal documents, contracts, reports, presentations, and correspondence, ensuring compliance with legal formatting and confidentiality standards.
• Plan and coordinate company events end-to-end, from small meetings to large corporate gatherings, ensuring successful rollout of logistical and tactical operations.
• Own and manage event logistics, including venue selection, vendor negotiation, and event budgeting.
• Greet and assist visitors including clients/investors, ensuring a welcoming and professional experience.
• Ensure the strict confidentiality of all sensitive and proprietary information, adhering to company policies and legal regulations to prevent unauthorized access, disclosure, or breach. This includes handling, storing, and destroying documents and data securely.
• Proactively identify opportunities to improve administrative, legal, and office management processes, supporting the evolving needs of the business/office.
• Assist with special projects or other duties as assigned.

 

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