Executive Assistant to the COO

*Note this position is In office*

Pineda Company, founded by Ryan Pineda, is a dynamic group of businesses with a diverse portfolio that includes real estate, education, media, SaaS, financial services, and web3. Our mission is to develop leaders and enrich communities, and we proudly serve thousands of customers while generating tens of millions in revenue annually.

We're hiring a dynamic Executive Assistant to work with our leadership team.

Key Responsibilities:

• Analytical Tasks: Provide analytical support including data analysis and strategic planning assistance.
• HR Document Management: Efficiently manage and organize HR documents, ensuring confidentiality and compliance.
• Email & Calendar Management: Keep the COO's inbox and schedule meticulously organized, ensuring efficient time management.
• Meeting Management: Take detailed notes during meetings and follow up on action items.
• Project Management: Utilize ClickUp to manage and track projects, ensuring all tasks are completed on time.
• Automation Management: Implement and oversee automation systems to streamline operations.
• Documentation & Presentation: Proficiently use Google Sheets and Slides to create documents and presentations as required.

Core Traits We're Looking For:

• Analytical: You have a keen eye for details and a passion for data-driven decision-making.
• Organized: Your exceptional organizational skills mean you're always one step ahead.
• Detail-Oriented: You're meticulous in your approach and nothing slips past you.

Qualifications:

• Proven experience as an Executive Assistant or similar role.
• Strong proficiency in Google Workspace, especially Sheets and Slides.
• Experience with ClickUp or similar project management tools.
• GoHighLevel experience preferred
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion.