SENIOR CAPITAL COST MANAGER

Job Description

UW Facilities manages the University’s buildings, infrastructure and land, with more than 1,100 employees in a variety of fields. The Asset Management group includes Capital & Space Management, Real Estate, Sustainability and other teams responsible for planning and workload management. The Operations group includes Project Delivery, Maintenance & Construction, Transportation Services and Safety. Lastly, there is the Campus Energy, Utilities & Operations group. Supporting these groups, are the Business Intelligence & Information Technology group and the Finance & Administration group.

Asset Management has an outstanding opportunity for a Senior Capital Cost Manager to join the team.

The Senior Capital Cost Manager supports the University’s Asset Management group by providing independent, data-driven cost analysis that informs early project definition, scope development, and delivery method decisions across the capital portfolio. This role ensures that project budgets are credible, comparable, and aligned with intended scope, institutional standards, market conditions, and relevant peer and private sector benchmarks.

Positioned at the front end of the capital lifecycle, the analyst partners closely with account and portfolio managers, campus planners, project managers, finance staff, and consultants to evaluate cost reasonableness, identify risks, and support options-based decision-making for academic, research, healthcare/hospital, and auxiliary facilities at the Seattle, Bothell, Tacoma and medical campuses.
 

Key Responsibilities

Project Formation & Early Budgeting – 30%

• Support project formation by informing early-phase budgets and estimates provided by consultants using historical project data and benchmark metrics.

• Assess cost implications of programmatic assumptions, building systems, site conditions, utility connections, permitting and delivery method selection.

• Identify cost risks, scope gaps, and anomalies prior to project authorization.

• Assist with options analysis and scenario modeling to support leadership decisions.

Benchmarking & Cost Analytics– 30%

• Develop and maintain a benchmark cost database for facilities projects, including construction, soft costs, escalation, contingencies, and allowances.

• Normalize historical project data to enable consistent comparisons across project types and delivery methods.

• Analyze cost drivers for complex facilities (e.g., laboratories, research cores, utilities, specialized systems).

• Conduct peer benchmarking with comparable R1 research institutions and regional/national datasets, highlighting discrepancies and identifying opportunities for cost saving measures.

Delivery Support & Cost Governance– 20%

• Partner with project managers during delivery to assess cost trends relative to benchmarks.

• Support scope, budget, and change discussions with objective, data-backed analysis.

• Establish and maintain cost benchmarking standards and methodologies within Asset Management in alignment with state- mandated forms.

• Track budget (and scope) variability of projects from formation to completion to inform cost and performance metrics and potential areas of improvement (e.g. unit pricing, soft costs, contingencies, delivery method, escalation, code/standard impacts, etc.).

Reporting & Communication– 20%

• Prepare clear, concise reports and dashboards for Facilities leadership, campus stakeholders, and governance bodies.

• Communicate assumptions, limitations, and findings in a manner that is accessible to non-technical audiences.

• Serve as a trusted internal advisor on cost reasonableness and market conditions, questioning or validating areas of differentiation.

Core Competencies

• Analytical rigor and attention to detail

• Early-phase judgment and independence

• Collaborative, service-oriented mindset

• Clear written and verbal communication

• Stewardship of public and institutional resources

Required Qualifications

• Bachelor’s degree in construction management, architecture, engineering, finance, or a related field.

• 8-12+ years of experience in cost analysis, estimating, benchmarking, or capital financial analysis.

• Demonstrated experience working with large-scale capital projects in institutional or public-sector environments.

• Strong analytical skills with advanced Excel proficiency.

• Ability to translate technical cost